8B Consent 2011 0418 - Laserfiche WebLink

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DRAFT MINUTES Page 10 Cite of San Leandro Cite Council and San Leandro Redevelopment Agency Joint Meeting — April 4, 2011 impede the cameras. Lieutenant Lemmon commented that Redflex had reduced fees in the past when a camera was out of service. He explained that the City could renegotiate at the end of 48 months and terminate the contract at the end of 60 months if the cost is not longer feasible. Councilmember Prola expressed that the length of the contract seems excessive and requested a cap on the CPI (Consumer Price Index) for pricing increases. Mr. Uhler confirmed that Redflex would accept a cap, after discussions and negotiations. Councilmember Prola asked how the cap would be incorporated into the contract. City Attorney Jayne Williams explained that the City Council can approve the contract subject to the negotiation of a reasonable cap. The City Manager or staff could approve the terms, without having to bring the agreement back to the City Council. Mr. Uhler added that Redflex could also include language on long -term constriction issues for suspending the terms of an approach. Councilmember Prola asked Mr. Uhler if Redflex has ever included a percentage of the revenue. Mr. Uhler answered that the state disallows this practice, and that all the red light camera contracts are based on a flat fee. Councilmember Gregory asked about the contract extension in December and expressed concern about the length of the contract and the CPI. He also inquired if the contract had gone out to bid. City Manager Hollister commented that negotiation was delayed due to the transition of police chiefs. Lieutenant Lemmon reported that an officer evaluated another system, but the features were not as suitable for the City. City Manager Hollister commented that the Police Department evaluated Redflex and another system in 2005, prior to awarding the sole source contract to Redflex. Councilmember Starosciak asked if the cameras were in operation during the constrictions on Washington Street and Lewelling Boulevard, and if the constrictions had impacts on the number of violations. Lieutenant Lemmon reported that the cameras were in operation during the majority of the constrictions. Councilmember Starosciak expressed support of not running the cameras during constrictions, and inquired if the equipment could be kept at the Lewelling/Washington approach. She also inquired about the impact for implementing a shorter contract. Mr. Uhler commented that Redflex could keep the infrastructure in place and explained the contract terms. Vice Mayor Reed asked about the criteria used for dismissing violations and about the camera mechanism. Officer Gary Wong explained that each violation is reviewed on a case -by -case basis and provided examples. Mr. Uhler explained how the roadway sensors work.