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COUNCILIVIEMBERS HANDBOOK APPENDIX H <br /> • All City Councilmember Social Media sites must clearly indicate that any content posted <br /> or submitted for posting may be subject to public disclosure under federal and state <br /> public records laws. City Councilmember Social Media sites should also provide that <br /> rights are reserved to restrict or remove any content that the Councilmember deems, in <br /> his or her sole discretion, to be in violation of copyright and/or trademark law, or the <br /> intellectual property rights of any third party, or poses a threat to the City's technology <br /> system or its security. <br /> • City Councilmember managed Social Media sites may be subject to public records and <br /> records retention laws, such that content posted on the City Councilmember's Social <br /> Media site may be a public record. Many Social Media sites provide the ability to email <br /> daily and /or weekly digests to the site administrator. If at all possible, these digests <br /> should be setup and the email should be saved to comply with public records and records <br /> retention laws, policies and procedures. In all other instances, retention must be <br /> maintained consistent with the particular Social Media site's particular terms of service. <br /> For example, if a Social Media Site allows the end user access to the last six months of <br /> content and comments, the retention of that data shall be six months. <br /> Posting and Maintenance of the Social Media Site <br /> • Consideration should be given that most social networking websites permit and invite <br /> responsive posts by readers. Allowing interactive, responsive posting can be of great <br /> benefit to the City in that it offers a channel for persons to provide feedback and <br /> suggestions. If a City Councilmember Social Media site allows comments, the following <br /> disclaimer should be visible on the site: "Comments posted to this page will be <br /> monitored. The City Councilmember reserves the right to remove inappropriate <br /> comments including but not limited to those that have obscene language or sexual <br /> content; content that promotes, fosters, or perpetuates discrimination on the basis of race, <br /> religion, color, national origin, gender, sexual orientation, marital status, age or physical <br /> or mental disability; threatens or defames any person or organization; violates the legal <br /> ownership interest of another party; promotes illegal activity; endorses commercial <br /> services or products; or is not topically related to the particular posting. Any threat to <br /> engage in or promotion of illegal activity will be referred to the San Leandro Police <br /> Department." <br /> • Any inappropriate content and comments described above should not be allowed and <br /> should be immediately removed. <br /> • Any Social Media website that a Council Member wishes to maintain must have the <br /> ability to remove posts that conflict with these guidelines. <br /> • The website should be reviewed regularly to insure compliance with these guidelines. <br /> • All information posted, and sites or content created should comply with all applicable <br /> federal, state and City laws, ordinances, regulations, and policies. <br /> 1634049.1 <br />