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04- ALA -0 -SLN <br />STP L- 5041(037) <br />04/07/2011 <br />SPECIAL COVENANTS OR REMARKS <br />ADMINISTERING AGENCY agrees that it will only proceed with work authorized for <br />specific phase(s) with an "Authorization to Proceed" and will not proceed with future <br />phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE <br />for that phase(s) unless no further State or Federal funds are needed for those future <br />phase(s). <br />2. Any State and Federal funds that may have been encumbered for this project are <br />available for disbursement for limited periods of time. For each fund encumbrance the <br />limited period is from the start of the fiscal year that the specific fund was appropriated <br />within the State Budget Act to the applicable fund Reversion Date shown on the State' <br />approved project finance letter. Per Government Code Section 16304, all project funds <br />not liquidated within these periods will revert unless an executed Cooperative Work <br />Agreement extending these dates is requested by the ADMINISTERING AGENCY and <br />approved by the California Department of Finance. <br />ADMINISTERING AGENCY should ensure that invoices are submitted to the District <br />Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to <br />avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's <br />Office and the Department of Finance; in order for payment to be made, the last date the <br />District Local Assistance Engineer can forward an invoice for payment to the <br />Department's Local Programs Accounting Office for reimbursable work for funds that are <br />going to revert at the end of a particular fiscal year is May 15th of the particular fiscal <br />year. Notwithstanding the unliquidated sums of project specific State and Federal funding <br />remaining and available to'fund project work, any invoice for reimbursement involving <br />applicable funds that is not received by the Department's Local Programs Accounting <br />Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid. <br />These unexpended funds will be irrevocably reverted by the Department's Division of <br />Accounting on the applicable fund Reversion Date. <br />3. The ADMINISTERING AGENCY will advertise, award and administer this project in <br />accordance with the current published Local Assistance Procedures Manual. <br />4. Award information shall be submitted by the ADMINISTERING AGENCY to the District <br />Local Assistance Engineer within 60 days of project contract award and prior to the <br />submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract. <br />Failure to do so will cause a delay in the State processing invoices for the construction <br />phase. Please refer to Section 15.7 "Award Package" of the Local Assistance <br />Procedures Manual. <br />5. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every <br />six months commencing after the funds are encumbered for each phase by the execution <br />of this Project Program Supplement Agreement, or by STATE's approval of an applicable <br />Finance Letter. STATE reserves the right to suspend future authorizations /obligations for <br />Federal aid projects, or encumberances for State funded projects, as well as to suspend <br />invoice payments for any on -going or future project by ADMINISTERING AGENCY if <br />Program Supplement 04 -5041 R -N019- ISTEA Page 2 of 3 <br />