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Irregularities and illegal acts: Auditors shall be required to make an immediate, written report of all irregularities and illegal acts or indications of illegal acts of which they become aware to the following parties: Lianne Marshall, Interim City Manager Tracy Vesely Finance Director • 3. Time Requirements: The auditor shall schedule with the Finance Director or designee for the Fiscal Year 2010 -11 Audit (a similar time schedule will be developed for audits of future fiscal years). A. The City's books will be closed and ready for audit by the first week of September. The City staff will prepare detailed lead sheets and account reconciliations for auditors. B. Detailed Audit plan -The auditor shall provide a detailed plan by June 1, 2011 C. Fieldwork a. All field work must be completed no later than October 31, 2011 b. The auditor shall complete all fieldwork and prepare and deliver to the City /Agency Finance Director a draft copy of all reports listed above under "Specific Deliverables to the City of San Leandro" November 15, 2011 c. Final reports to be delivered no later than the first week of December. D. Entrance Conference, Progress Reporting and Exit conferences should be held by the time frames indicated on the schedule: • a. Entrance Conference with Key Finance Prior to start Department personnel- to discuss work to of interim be performed, establish overall liaison for audit work audit and arrangements for space and other needs of the auditor b. Progress conference with key Finance Prior to the Department Staff — to discuss the year -end beginning of work to be performed the year -end audit work c. Exit conference with Finance Director — to At the summarize the results of the field work and conclusion of to review significant findings. the year -end audit work Consulting Services Agreement between 06/06/2011 City of San Leandro and MAZE and Associates Page 16 of 20 •