RulesCommunications Highlights 2011 1205

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• Annotating is more cumbersome • Smaller screen Telecommunications Options: The original wireless connectivity proposed was limited in scope due to the 3G functionality. The design only included limited public access in the Sister Cities Gallery and South Office Conference Room and Department Heads would have wireless access to the City's network from their offices. Without 3G access, the previously proposed wireless network would not be adequate. With further research, a City Center wireless network would provide connectivity for staff and the public. The scope, benefits and cost are: • City Center /Public Works Administration wireless access o Proposed network would provide connection to City Manager's Office, all conference rooms in City Hall, Police Department, South Offices and Public Works administration • Provides flexibility for meetings where wireless is required • Allows business and the community a public network to connect to when doing business within City buildings • Central management • Reduces staff time for maintenance • Can be expanded as budget becomes available to add public terminals for specific internet applications (i.e. file a police report) without having to make modifications to City facilities or adding additional network connections in lobbies or public spaces. • One time cost of $24,000 for equipment and $1,800 for maintenance annually Recommendation: Applications for tablet technology, such as the iPad, have already been developed for business. With the overwhelming implementation utilizing iPads for paperless agendas by Cities throughout the Country, applications specifically for government are now being identified to leverage the equipment already being used. It is apparent that 3G functionality will play an important role for future applications in areas such as constituent management systems, emergency operations and geographical information systems. If the City Council wishes to proceed, staff recommends purchasing new iPads with 3G functionality but without the 3G service activated. If a Council member requests the functionality, it would be paid for through the Council's technology allowance. Staff would only be allowed to activate the 3G service if it has been justified by implementing additional job specific applications or paid for by the employee. By taking this approach, the City can leverage the investment in equipment by not having to replace the hardware if applications are identified in the future which require 3G services during the life of the equipment. Staff also recommends implementing a City Center wireless network providing staff the connectivity to use the equipment; minimize future implementation costs of public terminals in City Center buildings for internet applications, and provide the community and business internet access while doing business at City Center. Funding for this project can be accomplished by using the Technology Upgrade Account in the IMS budget which currently has a balance of $55,000.