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8E Consent 2012 0618
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8E Consent 2012 0618
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Last modified
7/20/2012 5:23:33 PM
Creation date
6/12/2012 4:36:17 PM
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CM City Clerk-City Council
CM City Clerk-City Council - Document Type
Staff Report
Document Date (6)
6/18/2012
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PERM
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_CC Agenda 2012 0618 CS+RG
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Path:
\City Clerk\City Council\Agenda Packets\2012\Packet 2012 0618
Reso 2012-068
(Reference)
Path:
\City Clerk\City Council\Resolutions\2012
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(1) City and its officers, employees, agents, and volunteers shall be covered as insureds <br />with respect to each of the following: liability arising out of activities performed by or on behalf of Subrecipient, <br />including the insured's general supervision of Subrecipient; products and completed operations of Subrecipient; <br />premises owned, occupied, or used by Subrecipient; and automobiles owned, leased, or used by the Subrecipient. <br />The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, <br />employees, agents, or volunteers. <br />(2) The insurance shall cover on an occurrence or an accident basis, and not on a <br />claims -made basis. <br />(3) An endorsement must state that coverage is primary insurance with respect to the <br />City and its officers, officials, employees and volunteers, and that no insurance or self- insurance maintained by the <br />City shall be called upon to contribute to a loss under the coverage. <br />(4) Any failure of SUBRECIPIENT to comply with reporting provisions of the policy shall <br />not affect coverage provided to CITY and its officers, employees, agents, and volunteers. <br />(5) An endorsement shall state that coverage shall not be suspended, voided, canceled <br />by either party, reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, <br />return receipt requested, has been given to the City. <br />7.0 ADMINISTRATIVE REQUIREMENTS <br />7.1 Financial Management. <br />a. Accounting Standards The Subrecipient agrees to comply with 24 CFR Part 84 and agrees <br />to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and <br />maintain necessary source documentation for all costs incurred. <br />b. Cost Principles The Subrecipient shall administer its program in conformance with OMB <br />Circulars A -122, "Cost Principles for Non - Profit Organizations," or A -21, "Cost Principles for Educational <br />Institutions," as applicable for all costs incurred whether charged on a direct or indirect basis. <br />7.2 Documentation and Record - Keeping <br />a. Records to be Maintained The Subrecipient shall maintain all records required by the <br />Federal regulations specific in 24 CFR Part 570.506, and that are pertinent to the activities to be funded under this <br />Agreement. Such records shall include but not be limited to: <br />(1) Records providing a full description of each activity undertaken; <br />(2) Records demonstrating that each activity undertaken meets one of the National <br />Objectives of the CDBG program set forth in 24 CFR 570.208; <br />(3) Records required determining the eligibility of activities; <br />(4) Records required to document the acquisition, improvement, use or disposition of <br />real property acquired or improved with CDBG assistance; <br />(5) Records documenting compliance with the fair housing and equal opportunity <br />components of the CDBG program; <br />(6) Financial records as required by 24 CFR Part 570.502, and Part 84; and <br />(7) Other records necessary to document compliance with Subpart K of 24 CFR 570. <br />b. Retention The Subrecipient shall retain all records pertinent to expenditures incurred under <br />this contract for a period of four (4) years after the termination of all activities funded under this agreement, or after <br />the resolution of all Federal audit findings, whichever occurs later. Records for non - expendable property acquired <br />with funds under this contract shall be retained for four (4) years after final disposition of such property. Records for <br />any displaced person must be kept for four years after he /she has received final payment. <br />-8- <br />CDBG Agreement with BFWC FY12 -13 <br />
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