8D Consent 2012 0702 - Laserfiche WebLink

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and any other agreement between Consultant and City. Such notice shall include an estimate of the time necessary to complete work described in Exhibit "A" and the estimate of time necessary to complete work under any other agreement between Consultant and City, if applicable. a. Monthly Payment City shall make monthly payments, based on invoices received, for services satisfactorily performed and for authorized reimbursable costs incurred. To the extent that CDBG Funds actually have been received from HUD, City shall pay Consultant for all expenses stated on the invoice that are approved by City pursuant to this Agreement no later than the thirtieth (30th) day after the invoice is received. b. Final Payment City shall pay the last ten percent (10 %) of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed. C. Total Payment City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such invoice by a properly executed change order or amendment. d. Hourly Fees Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule [insert compensation schedule or reference to it as an Exhibit]. e. Reimbursable Expenses Reimbursable expenses are specified [reference to section where listed], and shall not exceed Zero Dollars ($0). Expenses not listed below are not chargeable to City. Reimbursable expenses are included in the total amount of compensation under this Agreement and shall not be exceeded. f. Payment of Taxes Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. g. Payment upon Termination In the event the City or Consultant terminates this Agreement pursuant to Section 8.4, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of the written notice of termination. Consultant shall maintain adequate logs and timesheets to verify costs incurred to that date. h. Authorization to Perform Services Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from Contract Officer. i. 3.5 Method of Payment - General Funds (if applicable). City shall pay Consultant an amount not to exceed the total sum noted in Section 3.2 for services to be performed. City shall make monthly payments for services satisfactorily performed. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. 3.6 Program Income. Any program income, as such term is defined in the regulations, received by Consultant shall be retained by Consultant. The program income received by Consultant shall solely be used for the provision of services. All provisions of this Agreement shall apply to activities funded by program income. All program income shall be expended by Consultant before City is obligated to advance any other CDBG funds to Consultant under this agreement. 3.7 Separation of Funds. Consultant shall certify that Consultant's financial system is in accordance with the standards specified in OMB Circular 110, or 24 CFR Part 84. 3.8 Indirect Costs. If indirect costs are charged, Consultant will develop an indirect cost allocation plan for determining the appropriate City share of administrative costs and shall submit such plan to the City for approval. -6- CDBG Consulting Services Agreement for Neighborhood Solutions FY12 -13