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REPORTS AND MISCELLANEOUS <br /> 1. Agency must submit the City - provided Quarterly Reports within fifteen (15) days of the end of the each <br /> quarter. The Quarterly Reports shall reflect the number of persons served, and shall also include a narrative <br /> section. The reports shall be submitted even if there are no specific numbers to report, and the narrative report <br /> should describe why no specific numbers are reported. <br /> 2. To ensure timely expenditure of HUD funds, Agency must submit monthly reimbursement claims using <br /> the City's invoice or comparable form with documentation of claim including copies of time sheets (denoting <br /> specific hours for CDBG work performed), payroll stubs, DE3 or employment or contract letter for personnel <br /> costs, invoices or billings. <br /> 3. Housing Services Division staff will conduct CDBG desk monitoring on an ongoing basis based upon <br /> the City's CDBG monitoring plan. <br /> 4. Human Services staff and members of the Human Services Commission (HSC) and Housing Services <br /> Division staff will conduct at least one (1) monitoring site visit per year. <br /> - 15 - <br /> CDBG Agreement with BFWC FY12 -13 <br />