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San Leandro Commercial Broadband Strategy 13.Appendix 6 - City Policy Documents Memorandum To: Luke Sims, Community Development Director Via: Kathleen Livermore, Interim Planning Manager From: Maryann Miller, Planner III Date: September 19, 2007 Re: AT &T Project Lightspeed Information for Weekly Update After researching what other cities, including Oakland and San Ramon, did regarding granting encroachment permits for AT &T Project Lightspeed, the City of San Leandro developed its own process for evaluating the placement of utility boxes in the public Right -of -Way (ROW). The following is a brief outline of the process that the City is currently following, in cooperation with AT &T. Background Project Lightspeed is a network upgrade that will allow AT &T to replace existing facilities so that they can provide additional digital transmission using the common language of the Internet — Internet Protocol or "IP" as the universal platform for all of its services. In order to accomplish this, AT &T is proposing to place approximately 114 utility boxes (59" wide by 48" high by 26" deep) in the public ROW throughout various neighborhoods in San Leandro. Each location is being evaluated by both the Engineering and Planning Departments to ensure that their placement is associated with the fewest impacts possible to San Leandro neighborhoods and to avoid any potential aesthetic or sight distance issues, as well as other any other potential concerns. San Leandro, unlike other jurisdictions, is not requiring a formal entitlement process for the project. Instead, Planning & Engineering are using a cost recovery process wherein staff time is allocated to evaluate each of the sites and this information is conveyed to AT &T. AT &T then is required to either relocate the utility box to a more suitable location, paint the utility box to blend in with existing natural features, or is otherwise conditioned to improve the project. Public Notification The City of San Leandro is sending out courtesy notices (with a photograph of a typical utility box) to adjacent property owners and tenants, informing them about the project and providing them with a 14 -day comment period. City staff is fielding questions as they arise from the public about the project. Additionally, AT &T's contact information is posted on the notices in case residents have additional questions about Project Lightspeed. If, after the notification period commences, no additional comments are received from the public and no new issues are raised, Engineering issues an encroachment permit to AT &T to begin work within the public right -of -way. 16 July 2012 Tellus Venture Associates Page 45