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<br />Consulting Services Agreement between <br />City of San Leandro and RMC Water and Environment—Exhibit A Page 9 of 9 <br /> Final Sewer Master Plan (ten hard copies plus editable electronic files of report text and tables in <br />MS Word or Excel, and .pdf files of map figures) <br /> <br />Task 9 Schedule: <br /> Deliver draft plan by November 30, 2013 <br /> Deliver final plan three weeks after receiving comments on draft plan <br /> <br />OPTIONAL TASK <br />City shall provide written direction to proceed with the following task if desired. Consultant shall not begin work <br />on this task unless written direction is received. The fee for this task is included in the not to exceed amount <br />listed in section 2. Should the City decide this task is not desired the not to exceed amount in section 2 will be <br />reduced by $18,200 and the reimbursable amount in section 2.5 will be reduced by $700. <br /> <br />Task 10 Review and Recommend Improvements for Key O&M Business Processes <br />RMC will assist the City in refining the key business processes that will allow it to effectively utilize its <br />ICOM3 maintenance management system. RMC will map and review how staff are using the system to <br />create, plan, schedule, and track work orders for planned and unplanned work activities. RMC will also <br />map and review how staff is using the ICOM3 maintenance data to make asset-based decisions on future <br />maintenance frequencies. RMC will then recommend business process changes to improve these <br />processes. Recommendations for creating, planning, scheduling, and tracking work orders will focus on <br />ensuring all work activities are accurately tracked in ICOM3, resulting in analyzable and reliable data for <br />use in managing the system and meeting regulatory requirements for tracking maintenance activities. <br />Recommendations for improving the City’s process for making asset -based decision on future maintenance <br />frequencies will focus on implementation of a process to collect and utilize code-based feedback from <br />maintenance crews and an objective decision tree for analyzing this feedback to optimize collection system <br />maintenance activities. <br /> <br />Task 10 Deliverables: <br /> TM on Business Process Review, including processes for: <br />- Creation, planning, scheduling, tracking, and reporting of maintenance activities <br />- Maintenance frequency updates <br /> <br />Task 10 Assumptions: <br /> City will ensure staff availability for one-on-one meetings with key staff to support mapping of <br />current business processes. <br /> Decision to proceed with or abandon task will be made within 4 weeks of completion of task 7. <br /> <br />Task 10 Schedule: <br /> All items delivered within four months following City’s authorization to proceed with this task