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8B Consent 2013 0318
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8B Consent 2013 0318
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Last modified
3/27/2013 4:10:42 PM
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3/13/2013 2:10:26 PM
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CM City Clerk-City Council
CM City Clerk-City Council - Document Type
Staff Report
Document Date (6)
3/18/2013
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_CC Agenda 2013 0318 CS+RG
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\City Clerk\City Council\Agenda Packets\2013\Packet 2013 0318
Reso 2013-031
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\City Clerk\City Council\Resolutions\2013
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City of San Leandro <br />Meeting Date: March 18, 2013 <br />Staff Report <br />Agenda Section:File Number:13-105 CONSENT CALENDAR <br />Agenda Number:8.B. <br />TO:City Council <br />FROM:Chris Zapata <br />City Manager <br />BY:Theresa Mallon <br />Library Services Director and <br />Lianne Marshall <br />Assistant City Manager <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for Resolution Approving a Master Agreement with SirsiDynix for <br />Upgrade of Integrated Library System from SirsiDynix Horizon to SirsiDynix <br />Symphony SaaS and Accepting the Quote for Upgrade of Two Self -Check <br />Machines to Become Payment Card Industry (PCI) Compliant <br />SUMMARY AND RECOMMENDATION <br />The integrated library system is the operational backbone of the library as it maintains the <br />inventory and card catalog and all patron records. The San Leandro Public Library currently <br />operates the SirsiDynix Horizon integrated library system. This system is becoming <br />antiquated, operates on aging hardware, fails to meet Payment Card Industry (PCI) security <br />standards, and lacks mobile applications that library customers have come to expect. The <br />Library needs to migrate to a more stable and secure, feature rich, customer friendly, and cost <br />effective, integrated library system. The Library, in conjunction with the Information <br />Technology Division , has reviewed options for upgrading the integrated library system. Based <br />on an analysis of cost, efficiency and workflow, and system security, staff recommends that <br />the current SirsiDynix Horizon integrated library system be upgraded to SirsiDynix Symphony <br />SaaS (Software as a Service) and that the existing two self-check machines be upgraded as <br />well. <br />The City of San Leandro Library and Information Technology Division agree that the upgrade <br />from SirsiDynix Horizon to SirsiDynix Symphony SaaS is the best value as it improves <br />customer service to the community, increases efficiency , and minimizes staff time and costs <br />associated with various database, hardware and software upgrades. <br />BACKGROUND <br />The library is currently utilizing SirsiDynix’s Horizon database and all of its associated <br />modules. This database is outdated and SirsiDynix has indicated that database and <br />Page 1 City of San Leandro Printed on 3/13/2013
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