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C ITY OF S AN L EANDRO <br />S AN L EANDRO S HORELINE D EVELOPMENT P ROJECT EIR <br />EXHIBIT A: WORK SCOPE AND COSTS <br /> <br />THE PLANNING CENTER | DC&E 28 <br />MAY 1, 2013 <br /> <br />III. COSTS <br /> <br />As shown in Table 2, the estimated cost to complete the scope of work is $574,344. <br /> <br />The Planning Center | DC&E bills for its work on a time-and-materials basis with monthly <br />invoices. Our invoices will include a detailed status report. <br /> <br />Assumptions <br />♦ Billing rates for this project are guaranteed through December 2014. Billing rates would <br />be subject to an increase of up to 6 percent on January 1, 2015, and in each <br />subsequent year thereafter. A budget increase would be necessary to cover costs <br />incurred after January 1, 2015. <br />♦ Our cost estimate includes the meetings listed under Task K. Additional meetings <br />would be billed on a time-and-materials basis. Steve Noack and Kyle Simpson will <br />attend all project meetings, public workshops and other public meetings. David Early <br />will attend the Kick-off meeting, weekly progress meetings as needed, two meetings <br />with staff, and certification hearings with the Planning Commission and City Council. <br />♦ No more than 100 hours of The Planning Center | DC&E staff time will be required to <br />respond to comments on the Draft EIR. If additional labor is necessary, a contract <br />amendment allowing additional work will be necessary. <br />♦ All products will be submitted to City staff shown in Task C. If this allowance is <br />exceeded, additional printing costs will be billed at The Planning Center | DC&E’s actual <br />cost. <br />♦ City staff will be responsible for meeting logistics, including schedule coordination, <br />printing notices, mailing costs, room reservations, room set-up and take-down, and <br />refreshments. <br />♦ The Planning Center | DC&E will send an invoice for work completed each month. The <br />invoice will show hours worked by labor category, billing rate, and total by labor <br />category plus subconsultants and reimbursable expenses. Special invoicing <br />requirements may necessitate an additional fee.