Agmt 2013 Freedman Tung + Sasaki

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be extended to other parts of the industrial areas,or it may help to introduce a more comprehensive district visioning and restructuring process. PROCESS: Gregory Tung,Principal of Freedman Tung+Sasaki,will serve as Prime Consultant for urban design and planning,teamed with Rod Stevens,Principal of Spinnaker Strategies,for economic analysis and development consulting. To maximize the project's effectiveness,we recommend the formation of a"Core Team"of key City departmental heads and their designated staff to consistently attend the 3 meetings through the project. These should include (but not be limited to)the following: the Community Development Director,Public Works Director,Chief Innovation Officer,and (if available) City Manager. This will ensure sharing of information,synergy opportunities,and facilitated decision-making as we proceed. The schedule and completion of the team's products and meetings will be subject to elements potentially beyond the control of the Project Consultant team,such as the timely provision of review comments and availability of project participants for meetings and consultations. As such,they are estimated conservatively for contract purposes. With those in mind,an anticipated project start date on or around June 17,2013 will be followed by an approximately 4 week period of research and mapping. Core Team Meeting #1 to present those findings and discuss preliminary opportunities is envisioned during the week of July 15, 2013. Concept development and refinement would be presented in Core Team Meeting#2 during the week of July 29,2013,to again be followed by a cycle of product development and revision. A third and final Core Team Meeting will be held to present the final concepts within a 2 week period from August 26 to September 6;this period would also include the Community Presentation (we suggest a two-week window for flexibility,and in anticipation of the possibility that the City may want to schedule the Presentation after the Labor Day holiday). All project work would be targeted for completion by September 16,2013. DELIVERABLES: The project will proceed through three"Core Team"meetings at the City of San Leandro or other designated location. In addition,one Community Presentation will be provided. Gregory Tung will attend all meetings and presentations. Rod Stevens will attend meetings in person as may be scheduled within 3 total trips from his Seattle area office base,and will provide assistance and materials for the presentation or other meeting if not schedulable within the 3 trips. Draft existing conditions analysis graphics and a PowerPoint presentation file will be prepared and provided for the second meeting. Draft opportunities Concepts including a list of targeted types of businesses,a Vulnerability to Change and opportunities sites map,preliminary project area workplace district concepts,and revitalization strategy graphics and a PowerPoint presentation file will be prepared and provided for the third meeting. A summary memorandum will be prepared and submitted following the third meeting. Task Outline - Freedman Tung + Sasaki The following outline of tasks is for Freedman Tung+ Sasaki. 1. Start-up a. Confirm work program and contract management b. Prepare goals for discussion (coordinate with market/development Subconsultant) c. Start up meeting with City's Project Manager/Team i. Schedule&protocols ii. Confirm base information availability and requests iii. Updates on special areas Page 2 of 6