Laserfiche WebLink
File Number: 13-353 <br />inspection results and comments, and add inspections in the field. This upgrade would unify <br />all features that are currently provided by different vendors and incorporate them into one <br />integrated software system with additional features not currently available. Electronic plan <br />submittal and review could be achieved by using the available features in the system. Accela <br />Automation/Civic Cloud includes an offsite hosting service , with redundancy at a site located <br />outside of California that would allow the system to continue to function in the event of a local <br />disaster, and all future upgrades/maintenance would be performed remotely and automatically <br />by Accela, Inc. This support model would minimize permitting staff involvement , reduce <br />Information Technology staff support time , and include product assistance on a 24/7 basis. <br />Once TruePoint completes the migration from Tidemark Advantage to Accela Automation /Civic <br />Cloud, any Department/Division may use one of its modules through a seat license fee for <br />each additional user. It would also allow configuration of modules and corresponding reports <br />for individual Department’s /Division’s needs. Building and Safety Division costs will be partially <br />offset by the savings achieved through the termination of contracts from third party contractors <br />for the older system. By using a subscription based fee system there is an inherent flexibility <br />for growth and contraction. There will be some increase in annual system costs with growth <br />depending on department needs. Increases in cost would be paid by the Information <br />Technology Division . <br />Project Tasks and Timeline <br />In conjunction with City staff , over the next 12 months, TruePoint will: <br />·Analyze and document the current work flow and streamline processes <br />·Configure and transfer records to Accela Automation <br />·Develop Parcel and Owner interface from outside sources and to City’s financial <br />system. <br />·Develop reports <br />·Implement and configure Citizen Access module and mobile office <br />·Provide training <br />Previous Actions <br />·In 1998 the City implemented Accela’s Tidemark Advantage Permit System <br />Fiscal Impact <br />·The total streamlined Tidemark upgrade to Accela Automation / Civic Cloud with Citizen <br />Access for online permitting costs will be $209,000. Of this amount the Division of <br />Building and Safety is committed to cover $21,500 from fiscal year budget 2012-2013. <br />An additional $37,500 has been identified from the sale of surplus property. The <br />remaining $150,000 will be funded by the Information Technology Internal Services <br />Fund. <br />·The annual license costs of $99 per seat and an additional $50 per seat for Mobile <br />Office users will be approximately $18,000 starting in FY 2014-15. $6,700 is budgeted <br />in the 688-13-001-5310 Information Technology account . The remaining approximately <br />$11,000 will need to be restored. This will replace the $14,000 in discontinued <br />maintenance charges for the current system. <br />Budget Authority <br />·The Budget is comprised of the combined funds listed above in 688-13-117-5120 <br />Page 3 City of San Leandro Printed on 7/9/2013