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Minutes - San Leandro City Council Meeting - September 16, 1991 Page - 7 - NEW BUSINESS (continued) He said the second action the Council was requested to take was a motion that would permit the City Manager to enter into agreements with subcontractors for design of such aspects of the project as architectural engineering, soils, heating and ventilating systems, etc. He said the work done by the subcontractors would be based upon recommendations by Pacific Union, but the agreements would be entered into by the City. He went on to describe the five phases of the scope of work for the Civic Center Renovation Project and the costs for the developer and other subcontractors' costs. The project consists of: Phase I, preparation of schematic plans for presentation for developers' proposal purposes. He said Phase I would be entered into as a result of tonight's action. He said after Phase I the City Council would then determine if it wished to proceed into Phase II, the entitlement process. He said each of the additional phases would be brought back to the City Council for approval . Those phases included Phase III, preparation of the construction documents for the expansion phase, call for bids; Phase IV, construction of expansion project; and Phase V, building retrofit program. He said the total cost of the project is within the parameters described in the City budget. Council Member Perry asked if, by approving the contract with all five phases, the City would be committing to all five phases. She asked if it would be preferable to have five separate contracts. She also asked if the review of each phase would be by the full City Council or by the City Council subcommittee. Steve Meyers, City Attorney said the approval of the Agreement does not commit the City to proceed with the elements in the Agreement. He said the City has the right to terminate this Agreement and to limit its costs. Mr. Oliver said the Civic Center Master Plan Committee has been reviewing the project development prior to full City Council review all along, and it would be anticipated that procedure would continue to be used. He said the process to date has been for the Committee to provide feedback to the consultant and for the consultant to incorporate that feedback into a presentation to the full City Council . Mr. Meyers pointed out that page 2 of Exhibit B allows the City to terminate the services to be provided under the Agreement without cause at any point in time at the sole and exclusive discretion of the City, and, in that event, the City would compensate the contractor for all outstanding costs incurred as of the date of termination of the Agreement.