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File Number: 14-214 <br />The Dell virtual infrastructure will support numerous IT systems , including the New World <br />system, and is considered best practice for IT organizations , both public and private. <br />The City of San Leandro has standardized on Dell hardware and IT staff recommends <br />maintaining this standardization because internal staff is trained to support Dell equipment . <br />Dell provides a cost-effective solution for deploying a virtual infrastructure . The hardware will <br />be purchased directly from Dell, and Dell Professional Services systems engineers will be <br />on-site to perform the infrastructure installation together with internal IT staff . <br />Previous City Council Actions <br />·On March 7, 2005, by Resolution No. 2005-022, the City Council approved an agreement <br />with New World Systems for the purchase of an Integrated Justice Information System <br />(IJIS) to replace CAD/RMS. <br />Legal Analysis <br />The City Attorney has reviewed and approved the agreements provided by each consultant . <br />Fiscal Impacts <br />The IT virtual infrastructure will cost $120,000. One half, or $60,000, is budgeted in the <br />FY2013-2014 IT Operating Budget, Account: 688-01-121-7410. The remaining $60,000 is <br />recommended for funding from the IT fund balance . <br />The New World system upgrade will cost $83,000. $75,000 is budgeted for in the <br />FY2013-2014 Police Department operating budget, Account: 010-21-004-7410. The <br />remaining $8,000 is budgeted in the FY2013-2014 IT Operating Budget, Account: <br />688-01-121-7410. <br />The purchase includes maintenance and support through Year 1, FY2014-2015. Future <br />annual maintenance and support costs are estimated to be $10,000 and will be incorporated <br />in the next biennial budget. <br />Budget Authority <br />The Finance Director has determined there are sufficient funds in the IT Fund Balance for the <br />$60,000 appropriation. <br />ATTACHMENTS <br />·Terms of Sale (Agreement) between the City of San Leandro and Dell Professional <br />Services <br />·Scope of services and pricing from Dell <br />·Addendum to the original agreement between the City of San Leandro and New World <br />Systems with new Scope of Services and pricing <br />Page 2 City of San Leandro Printed on 5/27/2014