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<br /> <br />Public Safety Camera System - 3 <br />Printed Date 2014/06/26 <br />© 1995-2014 Lexipol, LLC <br />(b) Personnel will receive yearly training to reinforce the importance of proper use of the system <br />and to keep abreast of current law; <br />(c) All personnel involved in monitoring and/or recording public areas will perform their duties in <br />accordance with relevant law and this policy; <br />(d) The Chief of Police or designee(s) will ensure that responsible monitoring/recording <br />practices are followed by conducting yearly audits. Such audits will include an inspection of <br />the monitoring equipment, camera placement, maintenance logs, and incident <br />documentation records. <br />378.3.3 RETENTION, EXTRACTION AND STORAGE PROCEDURE <br />(a) In accordance with California Government Code section 34090.6, recorded video will be <br />stored for a maximum of 90 days. Recordings will be deleted after 90 days unless the video <br />footage must be retained as part of a police investigation, claim filed, pending litigation, <br />criminal proceeding, or Professional Standards and Training Unit Investigation into alleged <br />misconduct. <br />(b) All requests for a copy of video surveillance footage require the completion of a “Request for <br />public safety camera video” form. This form must include the date of the request, name and <br />contact information (including mailing address, telephone number, email address) of the <br />person or entity making the request, a brief description of and reason for the request, <br />incident case number, if available, specific time frames, signature of the requesting officer, <br />and the name of the extracting officer; <br />(c) Only personnel authorized by the Chief of Police or designee are authorized to extract video <br />footage from the system. Video monitors will not be placed in locations that facilitate public <br />viewing. Video monitors and storage equipment will be kept in a locked and key controlled <br />room. <br />(d) Video footage extracted onto digital media for investigative purposes shall be marked with <br />the incident case number, the extracting officer’s name and serial number, and the <br />appropriate watermarking or system verification information. The digital media will then be <br />given to the investigating officer and booked as evidence into the Property Room. The <br />requesting officer is responsible for booking the digital media, including a copy of the <br />“Request for public safety cameras video” form, into evidence; <br />(e) The only digital media recognized as authentic for legal or evidentiary purposes shall be the <br />original extracted version booked into the Property Room. Officers and investigators shall <br />not maintain the original extracted media with the incident case file; however, “working <br />copies” of this media may be part of the file; <br />(f) A download log will be kept for all extracted footage along with the completed “Request for <br />Public safety camera video” forms in the monitoring room. <br />(g) Purging of the system will be automatically set based upon the retention period in section <br />387.3.3(a). <br />378.4 AUDITS <br />Audits will be conducted annually by the public safety cameras manager to ensure compliance <br />with this policy. Completed audit reports will be forwarded through the Services Captain to the <br />Chief of Police or designee. At the discretion of the Police Chief and City Manager, an <br />independent consultant may be selected to conduct a review of the audit findings.