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C'M t <br />CITY OF SAN LEANDRO <br />SOLE SOURCE JUSTIFICATION <br />Project Manager: Dean Hsiao <br />Contractor/ConsultantfVendor: Western Pacific Siqnal, LLC <br />Project Number: 150-38-344 <br />Date: 8/11/2014 <br />ContractAmount: $ 110,674.62 <br />Project Description: Installation of Polara Navigator Accessible Pedestrian System (APS) at 15 <br />intersections. <br />Notice: Purchases of goods or contracting for services over $5,000 without obtaining at least three <br />(3) quotes is a violation of City policy unless justified on one or more of the bases below. The City's <br />formal bidding process will normally apply to purchases over $25,000. <br />9 Attach Requisition Form for Signature Approval <br />JUSTIFICATION FOR AWARD OF SOLE SOURCE CONTRACT <br />E Emergency PO request. Need for the service is of such an unusual and compelling urgency that the City of <br />San Leandro would be seriously injured unless it is permitted to limit the number of sources from which it <br />solicits bids or proposals. This justification is not met on the basis of a lack of planning. <br />R Staff solicited competitive bids and was unable to obtain three quotes from responsive vendors — Attach <br />sheet with company names, contact names and phone numbers of vendors contacted <br />The service/product is only available from a single source and there is no acceptable substitute <br />The item is directly procured from the original manufacturer and that supplier is the only source for such item <br />Only one vendor can meet the necessary delivery date of <br />El Only one (1) Contractor/Consultant/Vendor who can provide unique/highly specialized item/ service <br />El Economy or efficiency supports award to existing contractor/consultant as a logical follow-on to work already <br />in progress under a competitively awarded contract <br />F] Cost to prepare for a competitive procurement exceeds the cost of the work or item <br />0 The item is an integral repair part or accessory compatible with existing equipment <br />F1 The item or service is essential in maintaining research or operational continuity <br />R The item/service is one with which staff members who will use the item/service have specialized training <br />and/or expertise and retraining would incur substantial cost in time and/or money <br />EXPLANATION: <br />Resolution 2012-016 establishes standard components for the City's traffic signal system to ensure <br />compatibility. <br />REQUESTOR SIGNATURE <br />City of San Leandro Sole Source Justification 11/2008 <br />