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SECTION 1. The Shuttle Program. The Shuttle Program shall consist of a fleet of vans or small <br /> buses utilized for the transportation of BART riders from the San Leandro BART Station to <br /> employment areas in the West San Leandro industrial area. The map of the Shuttle Program is <br /> attached hereto as Exhibit 1 to this Agreement. The service area may be adjusted over time by the <br /> SLTMO consistent with the ordinance establishing the BID with the written approval of the City. <br /> The Shuttle Program shall provide rides to employees free of charge. The Shuttle Program shall be <br /> administered by the SLTMO pursuant to the terms of this Agreement. <br /> SECTION 2. Provision of BID Services. The SLTMO shall provide, manage, and administer <br /> all district improvements, activities, and services, including the Shuttle Program pursuant to the <br /> SLTMO By-Laws. Said By-Laws shall be submitted to the City. The City shall be notified of any <br /> changes in the By-Laws or Articles of Incorporation maintained by the SLTMO within 30 days <br /> of their adoption by the SLTMO Board of Directors. The SLTMO shall be fully responsible for <br /> developing, implementing, directing and operating the Shuttle Program and related activities. <br /> Except as otherwise set forth in this Agreement, neither the City Council, the City of San <br /> Leandro, nor its BID Advisory Board will provide or be responsible for the provision, <br /> management, or administration of any BID improvements or activities. <br /> SECTION 3. Budgets and Reporting. The SLTMO shall cooperate with the BID Advisory Board <br /> to prepare an annual budget for the management of the Shuttle Program and such budget shall <br /> include the sources and uses of funds for the Shuttle Program. The annual report shall be prepared in <br /> accordance with the requirements of the Parking and Business Improvement District Law of 1989 <br /> and must include an annual survey of individuals riding the shuttle. SLTMO's initial budget shall be <br /> submitted to the San Leandro City Manager no later than thirty (30) days after execution of this <br /> Agreement. <br /> SECTION 4. Staff Support and Subcontracts. The SLTMO is an independent legal entity, and shall <br /> provide all necessary staff support for its activities. It may contract with the City of San Leandro or <br /> any other entity such that the City of San Leandro or other entity will be an independent contractor to <br /> the SLTMO to provide staff support, including but not limited to the following duties and <br /> responsibilities: <br /> A. Arrange, organize, staff and document monthly meetings of the SLTMO Board of Directors. <br /> Prepare all meeting agendas and summaries for review and approval by the SLTMO Board. <br /> Maintain all business records, ridership reports, contracts, meeting minutes, grant <br /> applications and invoices. <br /> B. In cooperation with the service provider, prepare detailed monthly ridership reports on <br /> shuttle operations for review by the SLTMO and the City. <br /> C. Create and distribute an Annual Report to the City and granting agencies and participate in <br /> the preparation of all necessary documents required for the West San Leandro Shuttle <br /> Business Improvement District(BID). <br /> D. Coordinate the financial reporting of the SLTMO. Prepare and submit appropriate financial <br /> documentation in a manner consistent with timely payment of invoices and submission of <br /> reports. <br /> 2 <br />