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File Number: 15-468 <br />• Curb bulb -out on Park Street <br />• Shade canopy at the game tables area <br />• Ping pong tables and shade canopies at the two picnic areas <br />A total of four bids were received ranging from $2,233,862.50 to $3,200,562.60 for the base <br />bid plus all four additive bid items. The pre-bid engineer's estimate was $2,866,124.59. The <br />low bidder was Robert A. Bothman Construction of Santa Clara, California. None of the <br />bidders have an office in San Leandro that would qualify them as a local business per the <br />Local Inclusion Policy Ordinance. The low bidder provided documentation of good faith <br />efforts towards local inclusion by contacting San Leandro businesses about subcontracting for <br />this project. Despite their efforts, there are no San Leandro businesses included on their <br />project team. <br />Staff recommends inclusion of all four additive bid items as the project budget allows for the <br />construction of the base bid plus all four additive bid items. This approach will maximize the <br />future functionality of Siempre Verde Park. The irrigation well is of the highest priority, since it <br />will provide cost savings for water and ensures a water source for irrigation that will not be <br />affected by water restrictions during the current drought. <br />Contract Change Orders <br />As is standard in the construction industry, staff has balanced site investigation costs with the <br />risk of finding unforeseen conditions during construction as well as the design cost with the <br />level of detail on the plans. As a potential result, unforeseen conditions may likely be <br />encountered during construction such that plan details will need to be adjusted accordingly. <br />In order to resolve these issues in a timely fashion and avoid the cost of delaying work, staff <br />requests authorization to issue change orders to the contractor up to 25%, or $558,465.63 of <br />the original contract and up to $200,000 each to cover these possible changes. <br />Current Agency Policies <br />• 2013-15 City Council Goal: Maintain and enhance the City's infrastructure <br />Previous Actions <br />• On July 20, 2015, by Resolution 2015-136, the City Council approved a consulting <br />services agreement with Harris Design to provide support during the construction phase of <br />the subject project <br />On March 2, 2015, by Resolution No. 2015-058, the City Council allocated funds for the <br />design and construction of the Siempre Verde Park Rehabilitation Project and approved a <br />Consulting Services Agreement with Harris Design for the development of <br />construction -ready plans and specifications for the subject project <br />• On February 17, 2015, by Resolution No. 2015-026, the City Council authorized the City <br />Manager to Submit an Application for Housing -Related Parks Program Grant Funds for up <br />to $500,000 in Grant Funding to Rehabilitate Siempre Verde Park Based on the <br />Construciton of the Marea Alta (formerly The Cornerstone) Family Apartments <br />City of San Leandro Page 2 Printed on 9/212015 <br />