10A Action 2015 0908 - Laserfiche WebLink

Home

Develop and Manage the Process to Select a Single Medical Cannabis Dispensary I City of San Leandro in running businesses (including medical cannabis and healthcare -related businesses), efforts to secure municipal support of the proposed dispensary, planned community outreach activities, and others. The RFP will also explicitly inform applicants that a criminal background check of proposed management team and dispensary employees will be required as part of the selection process. The actual criminal background clearance activities are not within the scope of this contract, and will be handled by City staff internally or via a third party. ICF will develop a draft list of potential RFP questions, as well as the proposed evaluation criteria and scoring matrix. We will provide the draft list to the City's interdepartmental team and then convene a meeting to discuss any additional questions and criteria as well as refinements to the scoring matrix. We have assumed that the RFP application will include approximately 30- 40 questions and their associated evaluation criteria. Using the results of this meeting, as well as the lessons learned from the submissions received in the pre -qualification stage in Task 2, we will revise the RFP questions, evaluation criteria, and scoring matrix to ensure that the RFP application questions solicit sufficiently detailed and specific information to ensure that the selection process will yield the most qualified RFP applicant. Setting Fee Structure As in Task 2, ICF will assist the City in developing a fee structure for the RFP application to recover the City's costs in reviewing dispensary applications. The City desires to minimize the burden on taxpayers and the expectation is that the revenue generated by application fees will be used to support additional services associated with the oversight of the licensed dispensary. ICF will meet with the City to discuss expected oversight and program -related level of effort. 3.2 Conduct RFP Application Review and Scoring This task includes activities related to the review, scoring, and documentation of the results of the more extensive RFP applications. The ICF review approach will be similar to the pre - qualification stage, but will include a more rigorous and thorough quantitative scoring process. The RFP application review may also utilize different subject matter experts than the pre - qualification stage, depending on the needed area(s) of expertise based on the final RFP requirements. For the purposes of our cost estimate, ICF assumes that the City will receive and ICF will review up to five (5) full pre -qualification applications. Specific review activities will include the following: ■ Conducting Compliance Review of Application: Upon receipt of the submitted applications from the City, ICF will conduct a compliance review to verify that all information required by the RFP is included and the application is complete. ■ Application Review and Scoring: Three (3) ICF subject matter experts will review each of the five (5) applications received. Reviewers will independently evaluate and score each question against the pre -determined evaluation criteria and scoring matrix agreed upon with the City. Reviewer scores will be documented in a spreadsheet for each application. The scoring spreadsheet will allow comments to be entered by each reviewer. Following their independent evaluation, the reviewers will convene, as necessary, to discuss consensus scoring of each question in which reviewers disagree in substance. Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal LM Page 11