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INTHECITYCOUNCILOFTHECITYOFSANLEANDRO <br />RESOLUTIONNO9816 <br />1272 <br />RESOLUTIONADOPTINGRECORDSRETENTIONSCHEDULEAUTHORIZING <br />CITYCLERKTOMAINTAINRECORDSANDDESIGNATINGSPECIFIC <br />DEPARTMENTSASOFFICEOFRECORD <br />RECITALS <br />WHEREASGovernmentCodeSection34090etseqsetsforthcertainlegal <br />requirementsrelatingtotheretentionofcertainmunicipalrecordsand <br />WHEREASOtherCodesbothStateandFederalalsospecifyotherretention <br />requirementsforspecificpublicrecordsand <br />WHEREASThisCouncilrecognizesthatnotwithstandingtheirlegalvaluecertain <br />recordsoftheCityhavelongeradministrativeoperationalevidentialandhistoricvalue <br />and <br />WHEREASItisappropriateandfeasibletodealwithpublicandotheradministrative <br />recordsinaresponsibleeconomicandtimelymannerand <br />WHEREASWiththeassistanceofaRecordsManagementConsultanttheCityClerk <br />hasrecommendedaRecordsRetentionScheduleattachedasExhibitAwhichhasbeen <br />reviewedandapprovedbytheCityAttorney <br />NOWTHEREFOREBEITRESOLYEDthatthespecificdepartmentsidentifiedinsaid <br />RetentionScheduleareherebydesignatedastheOfficeofRecordandassuchshallbe <br />responsibleforallofficialrecordssoidentifiedandshallkeepthoserecordsincompliance <br />withapplicableschedulesandlaws <br />FURTHERthattheRecordsRetentionScheduleattachedheretoasExhibitAand <br />madeaparthereofwhichhasbeenapprovedbytheCityAttorneyascomplyingwith <br />FederalandStateauthoritiesandgenerallyacceptedrecordsmanagementpracticesis <br />herebyadopted <br />FURTHERtheCityClerkisherebydirectedtoconductareviewofthereferenced <br />schedulewiththeCityAttorneyonaperiodicbasisandtopresentanyrevisionstothe <br />CityCouncilforschedulemodificationasfromtimetotimemaybenecessarytokeep <br />retentioninformationcurrentandtimely <br />BEITFURTHERRESOLYEDthattheCityClerkbeandhesheisherebyauthorized <br />anddirectedtomaintaintherecordsitemizedontheadoptedschedulefortheperiodsof <br />timesodesignatedandthereaftertodestroysamewithoutfurtherauthorization