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City of San Leandro <br />Meeting Date: October 5, 2015 <br />Staff Report <br />Agenda Section:File Number:15-558 CONSENT CALENDAR <br />Agenda Number:8.K. <br />TO:City Council <br />FROM:Chris Zapata <br />City Manager <br />BY:Sandra Spagnoli <br />Chief of Police <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report To Recommend Approval For A Non-Professional Services <br />Agreement And That It Should Be A Sole Source Procurement To Match <br />Equipment Already In Use On Existing Police Vehicles To Provide Vehicle <br />Maintenance Management And Service For The Duration Of This Program. <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council approve a sole source procurement, which is justified <br />to match vehicle equipment currently in use on existing vehicles, and authorize the City <br />Manager to execute a non-professional services agreement with Priority 1 Public Safety <br />Equipment Installation, Inc., to outfit, service and maintain any new and replacement police <br />vehicles through 2016-17. <br />BACKGROUND <br />Council Resolution No. 2015-075 authorized the outfitting of police vehicles, but it did not <br />expressly state the vendor or any terms associated with that service. This staff report clarifies <br />the lease program terms by identifying a sole source vendor - Priority 1 Public Safety <br />Equipment Installation (Priority 1). The City utilized Priority 1 services in the past and the <br />proposed agreement satisfies the sole source vendor requirements, as further outlined in the <br />related resolution. <br />Analysis <br />Priority 1 will be responsible for outfitting all vehicles to the Police Department’s exact <br />specifications for compensation not to exceed $120,000 in FY 2015-16. “Service” means all <br />administrative work associated with the coordination of services for outfitting vehicles, bid <br />preparation, purchasing of vehicles through our selected financing agent, and any other <br />administrative needs related to this lease program. The same service fee will not exceed <br />$120,000 for FY 2016-17. The service rate is $200 per patrol vehicle per month and $100 per <br />Page 1 City of San Leandro Printed on 9/29/2015