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File Number: 15-558 <br />vehicle per month for unmarked vehicles. Priority 1 will also be responsible for the regular <br />maintenance of each leased vehicle, which includes all routine and unplanned maintenance, <br />at a total cost not to exceed $120,000 for FY15-16. “Maintenance” means all upkeep of the <br />fleet, warranty work, tire repair, oil changes, and any other maintenance required to maintain <br />the Police Department’s fleet through the lease program. Maintenance of the fleet will be <br />conducted with as many local businesses as possible. This same maintenance agreement <br />will be for a not to exceed amount of $123,600 for FY16-17, with any remaining balance <br />carried forward each year to sustain the lease program. <br />The purpose of this proposed police fleet leasing and maintenance program is to update the <br />fleet in a timely manner, replace aging equipment that has been extended beyond its useful <br />life and streamline the purchasing, outfitting and maintenance of police vehicles in an effort to <br />save costs long-term. A full analysis of the lease and maintenance program will be conducted <br />in the third quarter of 2016-17. <br />Previous Actions <br />·City Council adopted Resolution No. 2014-046 (May 19, 2014) <br />·City Council adopted Resolution No. 2014-053 (June 2, 2014) <br />·City Council adopted Resolution No. 2015-074 (April 6, 2015) <br />·City Council adopted Resolution No. 2015-075 (April 6, 2015) <br />Fiscal Impact <br />This service agreement will require no new funding and will draw all necessary funds from <br />established appropriations for 2015-16 and 2016-17. All funds reside in the Equipment <br />Repair and Maintenance Fund, specifically under Police Vehicle Leasing. Any remaining <br />balance will remain within that account and will be carried forward to sustain the program, per <br />the City Council’s prior resolutions listed above. <br />Budget Authority <br />Funding for this $483,600 program exists in the appropriations approved by City Council for <br />2015-16 and 2016-17 and are budgeted in account # 690-16-003. <br />PREPARED BY: Scott Koll, Police Business Manager, Police Department <br />Page 2 City of San Leandro Printed on 9/29/2015