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File Number: 16-102 <br />public to report any number of public works issues. These requests will be automatically <br />routed and assigned to the proper division and staff, greatly improving the efficiency of the <br />Public Works Department. Historical reporting will further improve how information is <br />collected, presented, and shared regarding Public Works operations. <br />Staff released a Request For Proposal in 2015 and received seven qualified bids from leading <br />Computerized Maintenance Management Systems vendors and integrators, including: <br />TruePoint (Accela), AssetWorks, MaintStar, Hiperweb, FacilityDude, Robert Stephens, and <br />Veoci. All bids were individually ranked by Public Works and Information Technology staff <br />across key five areas: <br />• Quality of Submission <br />• Qualifications of Bidder <br />• Project Implementation Plan <br />• References <br />• Bid Price <br />FacilityDude was ultimately selected over all others because of the quality of their submission, <br />the overall ease of use of their software compared to the others, their mobile app (which <br />outperformed others, while some did not even have this functionality), and their detailed <br />project implementation plan. In addition, they were the lowest priced bidder. <br />Legal Analysis <br />The City Attorney's office reviewed and approved the purchase contracts. <br />Fiscal Impacts <br />The total one-time cost to implement the new system and mobile app is $52,270.82. <br />Annual maintenance, which includes the licenses to run the cloud -computing software with <br />unlimited users and dedicated vendor support, will be $50,105.00 per year and will begin on <br />July 1, 2016. <br />Funds are available in the IT operating budget to cover both the one-time cost in fiscal year <br />2015-2016 (Account 688-13-121-7410) and first year annual maintenance cost in fiscal year <br />2016-2017 (Account 688-13-001-5311). <br />Budget Authority <br />The Finance Director determined there are sufficient funds in the FY2015-2016 IT operating <br />budget (Account 688-13-121-7410) for the one-time cost and FY2016-2017 budget (Account <br />688-13-001-5311).for the annual maintenance cost. <br />ATTACHMENTS <br />Non -Professional Services Agreement between the City of San Leandro and <br />FacilityDude.com. <br />• Request for Proposal #55021 <br />City of San Leandro Page 2 Printed on 3115/2016 <br />