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File Number: 15-667 <br />would provide the most improvement to traffic flow. A Request for Proposals was issued in <br />September 2015 for the development of construction-ready plans, specifications and <br />estimates (PS&E) to install a roundabout at the MacArthur Boulevard / Superior Avenue <br />intersection. <br />Analysis <br />Two design firms responded to the Request for Proposals. BKF Engineers, the same firm <br />which helped create the conceptual roundabout plan in 2009, was chosen due to their <br />familiarity with the project site, their understanding of the work to be done, the design <br />approach outlined in their proposal, and their experience working on similar roundabout <br />projects. <br />This contract represents our current understanding of the work required. Changes to the <br />scope of contracts are at times necessary to respond to new information and/or to include <br />additional items of work necessary for a complete product. In order to resolve these issues in <br />a timely fashion and avoid delaying work, staff additionally requests authorization to negotiate <br />and approve contract change orders up to 25% ($24,372.50) of the original contract. <br />Pursuant to a cooperative agreement between the Redevelopment Agency of the City of San <br />Leandro (RDA) and the City of San Leandro entered into before the elimination of the RDA, <br />the RDA was to contribute $1,274,134.00 for the design and construction of this project. After <br />the RDA was abolished, a Successor Agency to the Redevelopment Agency of the City of <br />San Leandro (Successor Agency) was established to close out RDA affairs; however the <br />obligations in the cooperative agreement were disputed by the State of California (State). The <br />State has now acknowledged the obligations and included them in the Recognized Obligation <br />Payment Schedule (ROPS) for the Successor Agency. Pursuant to the ROPS, staff expects <br />to receive $1,274,134.00 for this project from the Alameda County Auditor/Controller in June <br />2016. <br />$10,000.00 from the Miscellaneous Engineering Studies account (210-38-290) will be used for <br />the design phase of the project. Although a total contract change order percentage of 25% is <br />requested with this Council action, change orders beyond the project budget will not be done <br />until funds are returned from the State to the Successor Agency as described above. <br />Current Agency Policies <br />2015 City Council Goal: Maintain and enhance San Leandro’s infrastructure <br />Applicable General Plan Policies <br />Goal 16.04 - Streets and Highways, Traffic Flow Improvements: Use a variety of measures to <br />improve traffic flow at congested intersections <br />Environmental Review <br />This project is categorically exempt from CEQA per Section 15301 - Existing Facilities of the <br />CEQA guidelines. A notice of exemption will be filed with the county recorder during the <br />Page 2 City of San Leandro Printed on 3/29/2016