Laserfiche WebLink
File Number: 16-127 <br />Staff worked closely with consultants at ExtraTeam (acquired by Strategic Products and <br />Services, LLC in March, 2015) to determine the network design. ExtraTeam has a long history <br />of successful information technology projects with the City. Based on their extensive <br />knowledge of the City’s network topology and the overall quality of their design, which met all <br />of the City’s requirements, staff recommends that the City Manager award the professional <br />services portion of the contract, valued at $22,520.00 to ExtraTeam. <br />All hardware for this project will be purchased through a NASPO ValuePoint (formerly <br />WSCA-NASCO) contract for computer equipment. The value of the hardware is $96,674.40. <br />Staff proposes that the non-professional services installation and equipment purchase <br />requested here should be awarded as a sole source contract, which would be in accordance <br />with California Public Contract Code section 3400(c)(2) in order to match existing hardware <br />and software designs and installations. <br />Legal Analysis <br />The City Attorney’s Office reviewed and approved the purchase agreements. <br />Fiscal Impacts <br />The total one-time cost to install the network hardware is $144,646.95. This includes a <br />combination of hardware costs and consultant services. <br />The ongoing hardware maintenance, which includes dedicated 24/7/365 support, will be <br />$14,945.40 per year. This cost will be partially offset by the reduction of maintenance fees on <br />equipment that will be replaced as part of this project. <br />Budget Authority <br />The Finance Director finds there are sufficient funds in the FY 2015-2016 IT operating budget <br />(Account 688-13-121-7410) for the one-time cost and annual maintenance. Future <br />maintenance will be paid from Account 688-13-001-5310. <br />ATTACHMENTS <br />·Non-Professional Services Agreement between the City of San Leandro and Strategic <br />Products and Services, LLC. <br />·City of San Leandro Network Upgrade Scope of Work (Exhibit A) <br />·City of San Leandro Network Upgrade Price Quote (Exhibit B) <br />·Sole Source Justification Form for Services <br />·NASPO ValuePoint (WSCA-NASPO) Request for Proposal for Computer Equipment <br />PREPARED BY: Tony Batalla, Information Technology Manager, City Manager’s Office <br />2600546.1 <br />Page 2 City of San Leandro Printed on 4/11/2016