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Section 4. Union Rights <br /> 4.1 Reasonable Time Off to Meet and Confer, Process Grievances and Official Union Business <br /> The Union may select not more than four (4) employee members to attend formal meet and <br /> confer sessions for the purposes of negotiating memoranda of understanding. In addition, the <br /> Union may select not more than two (2) employee members of such organization to attend <br /> scheduled meetings with the Municipal Employee Relations Officer, other management <br /> officials, or a Union Representative on subjects within the scope of representation during <br /> regular work hours without loss of compensation. Where circumstances warrant, the Municipal <br /> Employee Relations Officer may approve the attendance at such meetings of additional <br /> employee representatives without loss of compensation. The Union shall, whenever <br /> practicable, submit the names of all such employee representatives to the Municipal Employee <br /> Relations Officer at least two (2)working days in advance of such meetings. Provided, further: <br /> A. that no Union representative shall leave a duty or work station or assignment without <br /> approval of the department head or other authorized City management official. <br /> B. that any such meeting is subject to scheduling by City management in a manner consistent <br /> with operating needs and work schedules. Nothing provided herein, however, shall limit <br /> or restrict City management from scheduling such meetings before or after regular duty or <br /> work hours under appropriate circumstances, provided, however, that nothing herein shall <br /> be construed to limit or restrict the right of the City or the Union to be represented in <br /> scheduled meetings. <br /> 4.1.2 Union time off shall be granted up to two (2) hours per month as necessary for up to two (2) <br /> Officers of SLCEA/IFPTE Local 21 excluding formal meet and confer sessions for the purposes <br /> of negotiating memoranda of understanding and formal grievance procedures. <br /> 4.2 Access to Work Locations <br /> Reasonable access to employee work locations shall be granted officers of the Union and their <br /> officially designated representatives, for the purpose of processing grievances or contacting <br /> members of the Union concerning business within the scope of representation. Such officers or <br /> representatives shall not enter any work location without the approval of the department head or <br /> the Municipal Employee Relations Officer. Access shall be restricted so as not to interfere with <br /> the normal operations of the department or with established safety or security requirements. <br /> Solicitation of membership and activities concerned with the internal management of the Union, <br /> such as collecting dues, holding membership meetings, campaigning for office, conducting <br /> elections and distributing literature, shall not be conducted during working hours without the <br /> prior approval of the Municipal Employee Relations Officer. <br /> 4.3 Use of City Facilities <br /> Union may, with the prior approval of the Municipal Employee Relations Officer, be granted <br /> the use of City facilities for Union meetings provided space is available. All such requests shall <br /> be in writing and shall state the purpose or purposes of the meeting. The City reserves the right <br /> to assess reasonable charges for the use of such facilities. <br /> 4 <br />