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The use of City equipment other than items normally used in the conduct of business meetings, <br /> such as desks, chairs, e-mail systems, and blackboards, is strictly prohibited unless prior <br /> approval is obtained from the Municipal Employee Relations Officer, the presence of such <br /> equipment in approved City facilities notwithstanding. <br /> 4.4 Use of Bulletin Boards <br /> The Union may use portions of City bulletin boards under the following conditions: <br /> A. All materials must be dated. <br /> B. The department head shall present submitted materials to the Municipal Employee <br /> Relations Officer for approval prior to posting. The actual posting of materials will be <br /> done by the City and as soon as reasonably possible. Unless special arrangements are <br /> made, materials posted will be removed thirty-one (31) days after posting. Materials <br /> which the department head considers objectionable will not be posted, provided, however, <br /> the department head shall first discuss and receive concurrence from the Municipal <br /> Employee Relations Officer. <br /> C. Union materials shall be restricted to Union business only. No derogatory or defamatory <br /> material shall be posted. <br /> D. The City reserves the right to determine where bulletin boards shall be placed and what <br /> portions of them are to be allocated to employee organizations' materials. <br /> E. The Union does not abide by these rules shall be subject to forfeiture of its right for a <br /> period of(thirty) 30 days to have materials posted on City bulletin boards. <br /> 4.5 Within ten (10) days of the signing of this Agreement, the Union shall provide a current list of <br /> representatives to Human Resources, including worker name, classification, department and <br /> work location. Human Resources shall be provided with updated changes when representatives <br /> are replaced. <br /> 4.6 The parties agree that there shall be no restraint, coercion, or interference with any employee <br /> with respect to or because of the employee's Union membership, activities, or support, or lack <br /> thereof. No employee shall be discriminated against because of said membership, activity, or <br /> support, or lack thereof, or because of the exercising of his/her rights under this Memorandum <br /> of Understanding. <br /> 4.7 Personnel Files <br /> No adverse material will be placed in an employee file without prior notice and a copy given to <br /> the employee. With 24 hours notice to an HR representative or designee, employees are <br /> entitled to review their official personnel files or review with Union representation during <br /> business hours. <br /> 4.8 New Employees <br /> The City agrees to provide each new employee with a packet of Union information which has <br /> been supplied by the Union. <br /> 5 <br />