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File Number: 16-250 <br />Participation Goal of 25% by subcontracting with San Leandro businesses for 25% of the <br />contract value. However, the low bidder provided documentation supporting a good faith <br />effort in outreach to engage local business participation. Staff verified that the contractor has <br />a valid license with the Contractor's State License Board and is registered with the California <br />Department of Industrial Relations. <br />Contract Change Orders <br />As is standard in the construction industry, staff balanced site investigation costs with the risk <br />of finding unforeseen conditions during construction as well as the design costs with the level <br />of detail on the plans. As a result, unforeseen conditions may be encountered during <br />construction and plan details may need to be adjusted or clarified. In order to minimize delay <br />on the project and ensure that the scope of work is adjusted as needed to provide the highest <br />quality project for the City, staff requests that the City Council authorize the City Manager or <br />his designee to negotiate and approve individual change orders up to 5% (or $48,724.79) of <br />the original contract amount and cumulative change orders up to 15% (or $146,174.79) of the <br />original contract amount. This will ensure efficient completion of the project on budget and on <br />schedule. <br />Applicable General Plan Policies <br />This action is consistent with Streets and Highways Goal No. 16 of the General Plan and <br />Action Item 16.03: Regularly maintain City streets and traffic control devices to ensure that <br />streets operate safely and efficiently. <br />Environmental Review <br />This project is categorically exempt from California Environmental Quality Act (CEQA) per <br />Section 15301(c) of the CEQA guidelines. The Notice of Exemption was filed with the <br />Alameda County Recorder on March 25, 2016. <br />Summary of Public Outreach Efforts <br />• The Notice to Bidders was published in the Daily Review, the South County Post, Visi6n <br />Hispana and the World Journal. <br />• Staff also notified twenty-one builders' exchanges and construction data firms as well as a <br />list of contractors that asked to be notified of bidding opportunities via email. <br />• The project is described on the Engineering and Transportation Department website. <br />Prior to construction, staff will notify the residents of the streets of the project and project <br />schedule. The contractor will also provide notification in the form of door hangers immediately <br />before the work. <br />Fiscal Impacts <br />The total project cost including design, curb ramp upgrades, construction, contingencies and <br />construction management is estimated at $1,850,000.00 as follows: <br />Design, Bid and Award $ 32,000.00 <br />City of San Leandro Page 3 Printed on 6114/2016 <br />