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Staffing Capacity and Project Management Step 3 — Transmittal of Plans and Comment Lists for Plan Review: At the heart of our approach in delivering our services to you, is the recognition that there must be a coordinated effort to track and coordinate all submittals and requests received. To help assure that submittals are properly coordinated and tracked, TRB and Associates has established an internal plan review coordination process to ensure that each plan received for review is properly handled, processed and returned on time. Our plan tracking procedures are computerized to track each submittal through the review process and maintain accurate and comprehensive records for each submittal. Upon completion of our review, any comments generated are consolidated into a correction letter which is forwarded to the applicant; at the same time, an electronic copy is sent to the City for its reference. Step 4 Rechecks: Upon receipt of the resubmittal package, we will notify the City (via email) that we have received the package. Once we have verified that the resubmittal package is complete, we perform a recheck in the agreed-upon timeframe. This process is repeated until the project plan documents are ready to be recommended for approval. Step 5 — Plan Approval: When all review comments are satisfied, we will forward two sets of all relevant correspondence bearing our company's "Reviewed for Code Compliance" stamp (including plans, calculations, and specifications), along with a transmittal letter indicating our recommendation for project approval, and the project file to the City for processing. Status Reports: Should it be the desire of the City, TRB+ staff will provide monthly status of all its plan review projects to the City at no additional cost to the City. Shipping and Delivery of Plans: TRB+ provides pre-printed overnight shipping labels and/or pickup services to facilitate the transport of plan submittals to our office. Please note that the pickup, shipment and delivery of plan documents and other relevant correspondence to the City is provided at no additional cost to the City. Meetings: The TRB+ plan review team will be available to the applicant's designee during City working hours, by phone, mail, or to attend meetings at the City's offices. TRB+ will address questions or discuss issues that may arise on a project with City staff, design team and/or construction team to ensure that compliance issues are handled in a timely manner. On an ongoing basis, TRB+ Associates will maintain regular communication with agency staff to keep apprised of current code interpretations and policies, and to enhance our ability to quickly respond to any issues that may arise during document review and/or inspection activities. Online Plan Check Status and Records: To facilitate access to plan review findings and status information, TRB+ can initiate its Project Website for use on this assignment. With our project website, all correspondence issued by our team is posted and maintained for access by City and designated project stakeholder staff. Our postings can include plan review findings (i.e. approval/comment letters), plan review submittal status information, meeting notes, etc.; all of which may be updated on a daily basis. In addition, if so desired by the City, we can also accommodate incoming electronic document postings (i.e. electronic plans, calculations, RFI's, etc.) to allow a paperless review of the project. To confirm, there is no additional cost for this service. City of San Leandro I Building Plan Check Services Building Solutions for Municipalities B-6