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1 of 8 <br />Purpose and Objective <br />The purpose of this document is to provide descriptive information about each Reportor Configuration changeto <br />be developed, updated, corrected, or created. The objective of this document is to receive a fair market value <br />quote for the work detailed herein and to establish guidelines for working together on this project. <br />Background <br />The City of San Leandro has several outstanding issues related to its Accela implementation since going live in <br />February, 2015. It would like to request an established consultant (i.e., Accela Partner) to help the city resolve <br />these issues. Affected divisions include: Planning, Building, and Engineering. Leads for each group have been <br />identified and will work closely with the consultant to resolve specific issues related to their division. <br />Report Approval Section <br />This section contains steps that the City of San Leandro has identified as its preferred way of managing this <br />project. The process would include at minimum six steps with several City approval steps. The first step if for the <br />City to propose a body of work to be completed (this will be based on the City’s needs, priorities, and <br />preference). approval is needed upon finishing this document stating all known requirements are clear so <br />development of the report/chart can proceed. The second approval is needed after testing is complete and the <br />report/chart is ready to be implemented into Production. <br />Approval Steps Approver (Name/Signature)Date <br />1. City proposes “body of work” (e.g., a Chart/Report to be created, modified, <br />updated, etc AND/OR a configuration <br />change in the Accela system) <br />City Project Team <br />2. Consultant reviews request and estimates time and cost for the body of work Consultant <br />3. City reviews cost and time estimates and approves/denies City Project Team <br />4. If approved, work is scheduled and executed per requirements Consultant <br />5. City tests and approves final results City Project Team <br />6. Consultant closes request and sends <br />invoice <br />Consultant <br />Request and Configuration Changes List (as of 11/09) <br />This section includes all known issues, errors, and changes that are required as of 10/30/15. The list, <br />although comprehensive, is not exhaustive as there may be other issues identified that the City would <br />require be reviewed. However, the City expected a quote for work based on this list. Examples can be <br />provided and in many cases are already available as needed. <br />271