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City of San Leandro <br />Meeting Date: September 6, 2016 <br />Staff Report <br />Agenda Section:File Number:16-434 CONSENT CALENDAR <br />Agenda Number:8.H. <br />TO:City Council <br />FROM:Chris Zapata <br />City Manager <br />BY:Jeff Kay <br />Acting Assistant City Manager <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for a Resolution Clarifying the Requirement for Uniforms for <br />Certain Employees in the San Leandro City Employees’ Association (SLCEA) <br />Prior to January 1, 2016 <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council approve a resolution clarifying the uniform <br />requirement for certain employees in the San Leandro City Employees’ Association (SLCEA) <br />prior to January 1, 2016. This resolution is required by the California Public Employees <br />Retirement System (CalPERS). <br />BACKGROUND <br />In 2014, CalPERS audited San Leandro’s compliance with CalPERS regulations, policies and <br />requirements and in September 2014, issued its audit report. Since that time, the City has <br />been working with CalPERS to resolve the audit findings. One of the final findings to be <br />addressed is that the City did not report the monetary value for City-purchased uniforms as <br />special compensation attributable to certain employees. <br />To resolve this audit finding, CalPERS requires two actions: <br />1)Include language in a written labor agreement specifying that uniforms purchased by <br />the City and received by employees would be reported as special compensation; and <br />2)Submit a resolution approved by the City Council clarifying that uniforms were not <br />required prior to January 1, 2016. <br />The first requirement has been addressed by adding language to the SLCEA Memorandum of <br />Understanding (MOU) for the period January 1, 2016 to December 31, 2020 specifying that <br />the monetary value of uniforms received by certain Public Works and Community <br />Development employees would be reported as special compensation. <br />Page 1 City of San Leandro Printed on 8/29/2016