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City of San Leandro <br />Meeting Date: November 7, 2016 <br />Staff Report <br />Agenda Section:File Number:16-520 CONSENT CALENDAR <br />Agenda Number:8.E. <br />TO:City Council <br />FROM:Chris Zapata <br />City Manager <br />BY:Keith Cooke <br />Engineering & Transportation Director <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for a Resolution to Award a Construction Contract to Century <br />Carpet, Inc., Authorization for the City Manager to Negotiate and Approve <br />Individual and Cumulative Change Orders Up to 5% of the Original Contract <br />Amount and City Council Approval to Additionally Appropriate $50,000 for <br />Painting and Resilient Flooring from General Fund Balance for the Main <br />Library Carpet Replacement, Project No. 2014.0370 <br />SUMMARY AND RECOMMENDATIONS <br />This contract provides for replacing the existing carpeting in the Main Library. <br />Staff recommends the following actions: <br />·Awarding the negotiated construction contract and bid alternatives to Century Carpet, <br />Inc. for the amount of $517,885.00 for the subject project; <br />·Authorizing individual and cumulative change orders up to 5% of the original contract; <br />·Appropriating additional General Funds in the amount of $50,000 for this project. <br />BACKGROUND <br />This project will replace existing carpet flooring throughout the Main Library, excluding the <br />Auditorium and Project Literacy offices, which have less foot traffic and do not currently need <br />replacement. Existing carpet will be changed to resilient vinyl flooring in the Karp, Estudillo <br />and Trustees public meeting rooms. <br />Analysis <br />The project was advertised on September 2, 2016 and two mandatory pre-bid meetings were <br />held on September 12 and September 13, 2016. Bids were opened on September 22, 2016, <br />and there was only one bidder, Century Carpet, Inc.. Their original bid was $509,000 for the <br />base bid and $586,000 for the base bid plus additive alternatives for painting and resilient <br />Page 1 City of San Leandro Printed on 11/1/2016