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CITY OF SAN LEANDRO <br />SOLE SOURCE JUSTIFICATION <br />Project Manager: Scott Koll Date: 9/28/16 <br />Contractor/Consultant/Vendor: TASER Axon <br />Project Number: Contract Amount: $ 30,094.96 <br />Project Description: Purchase and deploy 10 additional body cameras from the previously selected <br />vendor TASER Axon under the current city contract. <br /> <br />Notice: Purchases of goods or contracting for services over $5,000 without obtaining at least three (3) quotes is a violation of City policy unless justified on one or more of the bases below. The City’s <br />formal bidding process will normally apply to purchases over $25,000. <br /> Attach Requisition Form for Signature Approval Attach this form to your requisition/backup sent to Purchasing <br /> <br />JUSTIFICATION FOR AWARD OF SOLE SOURCE CONTRACT <br /> Emergency PO request. Need for the service is of such an unusual and compelling urgency that the City of <br />San Leandro would be seriously injured unless it is permitted to limit the number of sources from which it <br />solicits bids or proposals. This justification is not met on the basis of a lack of planning. <br /> Staff solicited competitive bids and was unable to obtain three quotes from responsive vendors – Attach <br />sheet with company names, contact names and phone numbers of vendors contacted <br /> The service/product is only available from a single source and there is no acceptable substitute <br /> The item is directly procured from the original manufacturer and that supplier is the only source for such item <br /> Only one vendor can meet the necessary delivery date of _______________. <br /> Only one (1) Contractor/Consultant/Vendor who can provide unique/highly specialized item/ service <br /> Economy or efficiency supports award to existing contractor/consultant as a logical follow-on to work already <br />in progress under a competitively awarded contract <br /> Cost to prepare for a competitive procurement exceeds the cost of the work or item <br /> The item is an integral repair part or accessory compatible with existing equipment <br /> The item or service is essential in maintaining research or operational continuity <br /> The item/service is one with which staff members who will use the item/service have specialized training <br />and/or expertise and retraining would incur substantial cost in time and/or money <br /> <br />EXPLANATION: <br />SLPD purchased 80 body cameras through TASER Axon after city council approval on 5/05/14. This request would add 10 identical cameras to the existing stock. The department already uses this <br />manufacturer and switching to different equipment would create liability for the city. Staff understand how to use the current platform, where switching will create training issues and add costs. <br />REQUESTOR SIGNATURE <br /> <br />City of San Leandro Sole Source Justification 11/2008