Reso 2016-145 - Laserfiche WebLink

Home

EXHIBIT A SCOPE OF SERVICES Project Description The Consultant shall prepare construction -ready plans, specifications and cost estimates (PS&E) for the Police Building and South Offices Modifications Project based on the conceptual plan and Facilities Assessment Report that resulted from the Space Planning for Police Department Expansion into South Offices and Dispatch Center Expansion Project completed in 2014. This renovation project involves relocating non-essential functions from the existing Public Safety Building to the South Offices Building. Approximately 7,000 SF of existing space of the South Offices Building will be improved to house the Traffic Division, Records Division, and several sections of the Criminal Investigations Division. The vacated areas of the existing Public. Safety Building will be reconfigured to house an expansion of the Communications Division and supporting spaces, improving roughly 3,900 SF of existing space. The Consultant shall evaluate the condition of the HVAC system, electrical system, telecom system, lighting, fire alarm system, sprinkler system, security system and standby generators for both buildings. Improvements shall be designed to meet current code requirements, recommendations from the 2014 Facilities Assessment Report, and the needs of the San Leandro Police Department. The design scope of work will include, but is not limited to, adding a gym and locker rooms in the South Offices Building; moving the Uninterruptible Power System from the server room in the South Offices to the Public Safety Building; expanding the server room in the Public Safety Building; miscellaneous site improvements within the Civic Plaza area in front of the Public Safety Building for accessibility and aesthetic purposes; and security gate and fencing to the south of the South Offices Building. Modifications to the conceptual design will be made under Task 1, Final Design Confirmation. Every improvement considered will be evaluated based on public safety functionality, security, cost, and life cycle cost assessment (LCCA). The design shall meet all State Building Code and regulatory requirements, including those for Essential Services Buildings when applicable, in the most direct and cost-effective manner possible. Consultant shall employ an "extended survivability" design approach that is specifically geared to provide a level of emergency preparedness beyond code minimums. Design of the project shall not exceed the construction cost budget of $4,436,000 (for building improvements site work and indirect costs) by more than 4%. Task 1 — Final Design Confirmation Conduct kick-off meeting with all involved City staff including those from the Police Department, Public Works maintenance, and Information Services. Review elements of the conceptual design and discuss any changes required to meet current needs and conditions including, but not limited to: 1) providing a traffic window to the new public lobby in the South Offices and/or relocating the proposed traffic division closer to the public counter; 2) relocating the new Live Scan room to the proposed easterly interview room in the South Offices; 3) removal of the wall between the break room and the kitchen in the South Offices; 4) have proposed exercise and locker rooms accessible to all City staff and 5) additional tenant improvements to the theater space (use to be determined). Consulting Services Agreement between City of San Leandro and 10/3/2016 Indigo Hammond + Playle Architects for Police Bldg. & So. Offices Modifications Exhibit A — Page 16 of 27