8D Consent 2016 1205 - Laserfiche WebLink

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Alameda CTC Agreement No. A16-0079 Project No. 1468.020 Page 6 of 16 18. PROJECT SPONSOR shall provide a Parcel and Utility Agreement Tracking Log in a format approved by ALAMEDA CTC, if the PROJECT includes the acquisition of right of way and/or the relocation or protection of utility facilities. PROJECT SPONSOR shall also provide a monthly update of the right-of-way acquisition plan to ALAMEDA CTC. 19. PROJECT SPONSOR shall keep in one central location all necessary PROJECT records to demonstrate compliance with this AGREEMENT, including documentation of activities, performance, expenses and charges to support invoices submitted to ALAMEDA CTC and other PROJECT reporting requirements as described in Appendix C: Alameda CTC Request for Reimbursement and Reporting Requirements. All necessary project records are to be kept in one central location for a period of not less than three (3) years (such period shall be five (5) years if this AGREEMENT includes any TFCA funds) after ALAMEDA CTC’s payment of the final invoice and the PROJECT SPONSOR’S submittal of the Final Report. 20. For TFCA funds obligated by this AGREEMENT, PROJECT SPONSOR shall allow ALAMEDA CTC or its authorized representatives, and shall allow BAAQMD, its authorized representatives and its independent auditors to inspect, audit, or make copies of any PROJECT records for a period of five (5) years after ALAMEDA CTC’s payment of the final invoice and the PROJECT SPONSOR’S submittal of the Final Report. If no TFCA funds are obligated by this AGREEMENT PROJECT SPONSOR will allow ALAMEDA CTC or its authorized representatives to inspect, audit, or make copies of any PROJECT records for a period of one (1) year after ALAMEDA CTC’s payment of the final invoice and the PROJECT SPONSOR’S submittal of the Final Report. 21. For the purpose of determining compliance with matters connected with the performance and costs of PROJECT SPONSOR’s PROJECT-related contracts with third parties pursuant to the appropriate laws and regulations, PROJECT SPONSOR, and PROJECT SPONSOR’s contractors and subcontractors shall each maintain and make available for inspection and audit all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts. All of the above-referenced parties shall make such materials available at their respective offices at all reasonable times during the PROJECT period and for three (3) years from the date of final payment to PROJECT SPONSOR. ALAMEDA CTC or ALAMEDA CTC’s auditor, or any duly authorized representative of ALAMEDA CTC, shall have access to any books, records, and documents that are pertinent to a PROJECT for audits and examinations, and PROJECT SPONSOR shall furnish copies thereof if requested. For TFCA funds obligated by this AGREEMENT, the same access shall also be granted to BAAQMD staff, authorized representatives and its independent auditors for five (5) years from the date of final payment to PROJECT SPONSOR. 22. PROJECT SPONSOR shall credit ALAMEDA CTC as a funding source, and display the approved ALAMEDA CTC logo, where practical. For TFCA funding obligated through this AGREEMENT, SPONSOR shall also credit the BAAQMD as a funding source and display the BAAQMD-approved TFCA logo. The funding agency credit and logo are to be used on the following materials: (1) on signs posted at the site of any construction associated with the PROJECT, (2) on any vehicles or equipment operated or obtained as part of the PROJECT, and (3) on any publically distributed information created for or associated with the PROJECT such as promotional or publicity materials in print, electronic, or other media formats, and including PROJECT related fact sheets, flyers, schedules, brochures, handbooks, maps, website information, electronic signs, e-mail broadcasts and other materials.