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File Number: 17-544 <br />of approximately half of the dirt stockpiled on site. <br />The remainder of the dirt to be removed will likely require treatment before off haul. Staff is <br />evaluating alternatives for disposal of the remaining dirt and will bid this work separately. <br />Analysis <br />Bids were opened on September 7, 2017. Two bids were received, ranging from $729,900 to <br />$823,030. The pre-bid engineer’s estimate for construction was $971,660. Staff determined that <br />Pacific States Environmental Contractors, Inc. is the lowest responsible bidder. Staff verified that <br />the contractor has a valid license with the Contractor’s State License Board and is registered with <br />the California Department of Industrial Relations. <br /> <br />This contract is subject to the Local Inclusion Policy Ordinance. At the mandatory pre-bid <br />meetings, staff presented the requirements of the Local Inclusion Policy Ordinance, responded to <br />bidder questions, and provided contact information for free technical assistance if needed. <br />Bidders were also provided with a list of contractors performing trades applicable to this project’s <br />construction that currently hold business licenses with the City of San Leandro. None of the <br />bidders has an office in San Leandro that would qualify them as a local business per the Local <br />Inclusion Policy Ordinance. In addition, none of the bidders met the Local Business Participation <br />Goal by subcontracting with San Leandro businesses for 25% of the contract value. The lowest <br />bidder provided documentation that demonstrated completion of the required good faith efforts to <br />meet the local business participation goal. <br />This contract is not subject to the provisions of the Community Workforce Agreement because <br />bids are below $1,000,000. <br />Contract Change Orders <br />As is standard in the construction industry, staff balanced site investigation costs with the risk of <br />finding unforeseen conditions during construction as well as the design costs with the level of <br />detail on the plans. Unforeseen conditions may be encountered during construction and plan <br />details may need to be adjusted or clarified. In order to minimize delay on the project and ensure <br />that the scope of work is adjusted as needed to provide the highest quality project for the City, <br />staff requests that the City Council authorize the City Manager or his designee to negotiate and <br />approve individual change orders up to 5% (or $36,495 each) of the original contract amount and <br />cumulative change orders up to 15% (or $109,485) of the original contract amount. This will <br />ensure efficient completion of the project on budget and on schedule. <br />Current Agency Policies <br />Maintain and enhance San Leandro’s infrastructure <br />Previous Actions <br />On January 21, 2014, via resolution 14-005, Council appropriated funding for off haul of <br />contaminated soil. <br />Page 2 City of San Leandro Printed on 10/12/2017