8F Consent Calendar 2017 1106 - Laserfiche WebLink

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Exhibit A – Page 16 of 42 A. Facilities - The City shall provide, without cost to the Contractor, janitorial closets or a designated place in each building. These areas shall be kept clean and neat by the Contractor at all times and shall only be used for the intended use (i.e. eating may not occur nor storage of any food or personal items). Supplies shall be stored in their proper place when they arrive. Empty boxes, bottles, containers, etc. shall be properly discarded (including recycling, where appropriate). Mop buckets shall be emptied and cleaned, and mops shall be washed out, before storing in the designated janitorial space. Mop heads shall be replaced at a minimum of once a week to prevent odors. B. Utilities - The City shall furnish all utilities to the Contractor at existing outlets. Any modifications to existing outlets for the Contractor’s convenience shall be at the Contractor’s expense. Prior written approval for any alteration shall be obtained from the City’s Buildings Supervisor. The Contractor’s Project Manager shall arrange for the work to be done and the costs shall be charged to the Contractor. C. Telephones - The City telephone policy limits use of its telephone extensions on the City system to calls relating to City business. The Contractor shall ensure that employees observe this policy. The costs of unauthorized telephone usage, which can be directly attributed to an employee of the Contractor, shall be the responsibility of the Contractor. D. Janitorial Supplies - The Contractor shall provide all cleaning chemicals and equipment necessary to perform the cleaning standards of the contract. The Contractor is required to use floor care products that meet and are guaranteed by the manufacturer, to equal or surpass the test method developed by the American Society of Testing Material (ASTM) for determining the slip resistance of floor finishes (ASTM D2047). The Contractor shall supply all products such as, toilet paper, hand towels, toilet seat covers, and hand soap, for all locations serviced under the contract. Products supplied shall be those designed for use in installed holders. The City reserves the right to change these specifications, including installed dispensers, throughout the life of the contract. Contractor must comply with all applicable sections of the City’s Environmentally Preferable Purchasing (EPP) Policy including, but not limited to: • All janitorial paper products for which the United States Environmental Protection Agency (U.S. EPA) has established minimum recycled content standard guidelines shall contain the highest post-consumer content practicable, but no less than the minimum recycled content standards established by the U.S. EPA Guidelines found at www.epa.gov/cpg. Specifically, the following minimum post-consumer recycled content percentages apply: paper towels – 40% post-consumer; bathroom tissue – 20%; and paper napkins – 30%. In addition, janitorial paper products shall be unbleached or processed without chlorine or chlorine derivatives. • Contractors shall supply industrial and institutional cleaning products, including general-purpose, bathroom, glass and carpet cleaners, that meet Green Seal’s Industrial and Institutional Cleaning Standard, GS-37. Contractor shall use products that meet Green Seal’s standard for industrial and institutional Floor Care Products, GS-40, and Green Seal’s industrial and institutional Hand Cleaners, GS-41 (please note that the City hand soap dispensers are foam, the non-cartridge format). Manufacturers of plastic trash liners shall be in compliance with the State of California’s Recycled Content Trash Bag Program, http://www.calrecycle.ca.gov/BuyRecycled/TrashBags/. All questions pertaining to the EPP Policy shall be directed to the City’s Recycling Program staff at 510-577-6026. A copy of the City’s EPP Policy can be found online at http://www.sanleandro.org/depts/pw/es/epp.asp. Supplies 69