Reso 2017-154 - Laserfiche WebLink

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Exhibit A DELIVERABLES The Contractor(s) shall maintain the following records in compliance with the terms of RFP 53282: A. A complete work schedule for weekly, monthly, quarterly, semi-annual and annual services for all facilities. Schedule shall include set day and location for monthly review meetings with the City's Buildings Supervisor or designee; B. A schedule of all employees of the Contractor and the buildings to which they are assigned, along with the labor-hours to perform the required work at each building; C. A copy of the Material Safety Data Sheet (MSDS) for all chemicals that will be used in the performance of the contract; D. A list of all cleaning products (brand names) to be utilized, how each will be used, and which ones meet Green Seal Standards; E. A list of all paper products (brand names) to be provided, the percentage of post-consumer recycled content for each, and which ones meet US EPA Guidelines. F. A copy of the Contractor's written safety program, IIPP, and signed list documenting safety training of all employees prior to the commencement of the contract; G. Documented list of employee training programs showing that all employees have been trained according to specifications; H. The San Leandro Police Department will run security checks of all personnel assigned to work under this contract. The following information must be provided to the Public Works Department no less than 30 days prior to any employee's start of work: a. Full Name b. Social Security Number C. California Driver's License or ID number d. Birth Date e. Address The records check will include finger printing; Department of Justice Wanted Person system, California Driver's License check, Alameda County warrant check and review of any local record. The City will be responsible for the costs associated with this process for the first 15 contractor employees. The cost for additional checks required beyond the initial 15 during the lifetime of the contract shall be borne exclusively by the contractor. The City reserves the right to approve/refuse any prospective employees of the contractor as a result of the background check. I. A detailed written work plan, which shall include the following: a) Backup staffing plan to cover absenteeism, vacations, etc; b) The number and level of supervisors proposed; c) The type and quantity of equipment to be used per building; J. The Contractor shall provide a list of type and quantity of equipment that will be utilized at each location in the performance of this contract. A copy of the specification of each type of equipment shall be attached to the proposal. The submitted equipment shall be kept current and operating in all facilities at all times for the life of the contract. Exhibit A— Page 2 of 42