Laserfiche WebLink
File Number: 18-094 <br />location and does not use this aquatic facility. The swim facility is approximately 18,000 square <br />feet in area and is fenced off from the adjacent school property. The facility is used seasonally <br />during the summer months and consists of an approximately 3,200 square foot building which <br />houses the locker and equipment rooms, a 2’ to 3’ deep children’s pool (20’ x 100’), a 4’ to 7’ <br />deep recreation pool (33’ x 100’), bleachers and shade structure. <br />The water circulation for both outdoor swimming pools is provided by one pumping system which <br />does not meet current code requirements. The pool is currently closed because the Alameda <br />County Department of Health Services did not renew the facility’s operating permit due to this <br />code violation. <br />The proposed project consists of the complete replacement of the existing pools, decking, <br />fencing, and landscape areas. In addition and dependent upon budget limits, the existing locker <br />building will be completely renovated by gutting the building down to the structural framing and <br />then reconstructing it with new finishes and a modified floor plan. <br />Analysis <br />An architect specializing in aquatic facilities is needed to provide technical assistance to develop <br />plans, specifications and estimates necessary for the construction of this project. A Request for <br />Proposal (RFP) was issued on the City’s website on November 11, 2017, as well as direct <br />mailing to several architects, with a submittal deadline of December 14, 2017. <br />Two firms responded to this RFP: Glass Architects from Santa Rosa, CA and Arch-Pak from <br />Vista, CA. Of these two proposals, the response from Glass Architects was ranked the highest <br />based on the completeness of the proposal, their experience with similar projects, and the <br />capability of their staffing and personnel to meet project schedules. <br />The RFP included the evaluation criteria upon which proposals would be reviewed: technical <br />competence, record of past performance, capability to meet schedule, approach to work, and <br />local business preference. Ten points out of 100 points possible on the proposal evaluation were <br />allocated for San Leandro based firms that met the requirements of the Local Business <br />Preference (LBP) ordinance per Section 1-6-225 of the San Leandro Municipal code. However, <br />neither of the two firms responding to the RFP were San Leandro based firms. <br />This contract is for design and preparation of construction documents as well as for bidding and <br />construction support. Although a specific LEED rating is not required as the project is under $3 <br />million, the project design will strive to incorporate the best green building/environmental <br />practices and meet as many LEED™ credits as practicable. It is anticipated that the design and <br />bidding support will take approximately ten months and the construction to take ten months as <br />well. <br />This contract represents staff’s current understanding of the work required. Changes to the scope <br />of contracts are at times necessary to respond to new information and/or to include additional <br />items of work necessary for a complete product. In order to resolve these issues in a timely <br />fashion and avoid delaying work, staff additionally requests authorization to negotiate and <br />approve individual change orders up to 10% ($27,127) of the original contract, and cumulative <br />Page 2 City of San Leandro Printed on 4/10/2018 <br />24