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8D Consent Calendar 2018 0716
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8D Consent Calendar 2018 0716
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CM City Clerk-City Council
CM City Clerk-City Council - Document Type
Agenda
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7/16/2018
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File Number: 18-218 <br />crumb rubber chips produced from recycled used tires, and asphalt emulsions. The particular <br />process is individually selected for each street based on its pavement condition. <br />The City is divided into four asphalt maintenance areas and each year maintenance work is <br />concentrated within one area to improve efficiency while reducing costs. The worst streets that <br />are suitable for each treatment within the 2018 Maintenance Area were chosen for this project, <br />with priority given to arterial and collector streets that carry more vehicles. One of the benefits of <br />the proposed project is its ability to extend the lifespan of streets in relatively good condition with <br />minimum expense. <br />The Americans with Disabilities Act (ADA) mandates construction of compliant curb ramps at <br />street intersections when roadway pavement is replaced, overlaid, or treated with a cape seal. <br />Within the cape seal locations, this contract will install new ramps at locations where none exists <br />and will upgrade existing non-compliant ramps. <br />Curb ramps are a vital component of the pedestrian travel way. Ramps allow wheelchair users to <br />safely cross streets. Ramps make sidewalks accessible, regardless of physical ability. Each <br />ramp includes a panel of raised domes to warn the vision impaired of a street crossing. <br />The California Department of Resources Recycling and Recovery (CalRecycle) awarded grant <br />funds to the City for the use of crumb rubber chips derived from scrap rubber tires in the <br />rubberized chip seal process. This grant funding will be reimbursed at a rate of $1.00 per square <br />yard. Not only does this use of recycled tires provide an excellent product, it provides for an <br />opportunity to reduce the quantity of non-biodegradable byproducts from polluting the environment <br />and is in line with the City’s sustainability efforts under the Climate Action Plan. <br />In addition to the above work, to assist Public Works with their maintenance effort, and efficiency <br />in combining similar tasks, this project will also install surface treatment at three City Park parking <br />lots (using General Funds for City Park Maintenance), three streets beyond the 2018 <br />Maintenance zone (using SB-1 Gas Tax Funds), and Fire Station No. 13’s Parking lot (using <br />General Funds for City Building Maintenance). <br />Analysis <br />Bids were opened on June 5, 2018. Three (3) bids were received ranging from $1,894,316 to <br />$2,354,127. The pre-bid engineer’s estimate for construction was $1,817,797. American <br />Pavement Systems, Inc. was determined by staff to be the lowest responsible bidder. Staff <br />verified that the contractor has a valid Contractor’s State License Board license and is registered <br />with the California Department of Industrial Relations. <br />None of the bidders has an office in San Leandro that would qualify them as a local business per <br />the Local Inclusion Ordinance. Also, none of the bidders were able to meet the Local Business <br />Participation Goal of 25% by subcontracting with San Leandro businesses for 25% of the <br />contract value. However, the low bidder provided documentation that demonstrated good faith <br />efforts to outreach and engage local business participation. This project is subject to the <br />provisions of the Community Workforce Agreement (CWA) and all Bidders signed the CWA <br />commitment form. <br />Page 2 City of San Leandro Printed on 7/10/2018
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