8A Consent Calendar 2018 0723 - Laserfiche WebLink

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File Number: 18-096 Environmental Review The environmental impact of this project will be evaluated during the design phase. If impacts are found which require mitigation, those mitigations will be included in the construction phase of the project. Summary of Public Outreach Efforts This contract will include several public meetings early in the design phase to gather comments, ideas and input from the neighborhood and community. Fiscal Impacts This contract is not to exceed $325,272 with authorization to issue individual contract amendments to the consultant up to 10% or $32,527 each and cumulative contract amendments up to 25%, or $81,318 of the original contract amount. If the maximum contract amendment amount is used the contract value could potentially be $406,590. The estimated cost of the design portion of this project including associated staff and permit cost is approximately $450,000. As this amount is above the originally budgeted amount of $300,000, staff is recommending appropriating an additional $150,000 of General Fund monies that will be reimbursed upon issuance of the proposed lease revenue bonds in FY 18-19 for project completion. The total cost of the project including construction is estimated at $3,800,000. Funding for the project will consist of existing and future appropriations listed below. Budget Authority Account Authority Appropriation 210-69-193 CIP Budget 17-18 Design $ 300,000 Appropriation requested by this action in account 210-69-193-5120 $150,000 Total $450,000 Additional funding in FY 18-19 210-68-100 $2,500,000 Additional funding will be required prior to the construction phase to complete the project. Attachment to Related Legislative File ·Consulting Services Agreement with Noll & Tam Architects PREPARED BY: John O’Driscoll, Associate Engineer, Engineering and Transportation Department Page 4 City of San Leandro Printed on 7/17/2018