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File Number: 19-269 <br />Priority 1 will be responsible for servicing all vehicles in the Police Department’s fleet. “Service” <br />means all administrative work associated with the coordination of service providers for outfitting <br />vehicles, recordkeeping, and any other administrative needs related to the fleet program. The <br />service fee shall not exceed $120,000 per fiscal year. The service rate is $200 per patrol vehicle <br />per month and $100 per vehicle per month for unmarked vehicles. Any remaining balance will be <br />carried forward each year to sustain the police fleet program. A sole source procurement is <br />justified under California Public Contract Code section 3400, so that the new equipment will <br />match and be compatible with existing equipment in use on other City police vehicle assets. <br />Priority 1 has agreed to provide the Police Department with an additional service by managing all <br />collision repairs. Priority 1 will not charge any additional fees for providing this service and will <br />instead “pass through” any collision repair costs directly to the City, not to exceed $75,000 <br />annually. Priority 1 will coordinate repairs with local automobile repair shops in San Leandro. <br />Priority 1 will also be responsible for the regular maintenance of all police fleet vehicles. <br />“Maintenance” means all upkeep of the fleet, mechanical inspections, warranty work, tire repair, <br />oil changes, and any other maintenance required to maintain the Police Department’s fleet. <br />Maintenance of the fleet will be conducted with as many local businesses as possible. This same <br />maintenance agreement shall not exceed $123,600 each fiscal year, with any remaining balance <br />carried forward each year to sustain the police fleet program. <br />Priority 1 will be responsible for outfitting all vehicles to the Police Department’s exact <br />specifications. “Outfitting” means procuring all materials and equipment needed to meet state <br />vehicle code requirements for emergency vehicle operation, including lights and sirens, prisoner <br />transport cages, and vehicle push-bars. Outfitting could also include any miscellaneous parts <br />needed to improve the useful life of the vehicle or officer visibility, like protective exterior coatings <br />or decals on the hood of the vehicle. Any additional technology, hardware, or equipment that the <br />fleet manager deems necessary for public safety may be considered “outfitting.” <br />The purpose of this proposed police fleet leasing and maintenance program is to update the fleet <br />in a timely manner, replace aging equipment that has been extended beyond its useful life and <br />streamline the purchasing, outfitting and maintenance of police vehicles in an effort to reduce <br />costs long-term. <br />Previous Actions <br />·City Council adopted Resolution No. 2014-046 (May 19, 2014) <br />·City Council adopted Resolution No. 2014-053 (June 2, 2014) <br />·City Council adopted Resolution No. 2015-074 (April 6, 2015) <br />·City Council adopted Resolution No. 2015-075 (April 6, 2015) <br />·City Council adopted Resolution No. 2015-173 (October 5, 2015) <br />·City Council adopted Resolution No. 2017-104 (July 17, 2017) <br />Page 2 City of San Leandro Printed on 5/29/2019 <br />387