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CITY OF SAN LEANDRO <br />SOLE SOURCE JUSTIFICATION <br />City of San Leandro Sole Source Justification 11/2008 <br />Project Manager: Scott Koll Date: 05/07/2019 <br />Contractor/Consultant/Vendor: Axon Enterprise, Incorporated (V# 28737) <br />Project Number: Contract Amount: $ $1,367,484 <br />Project Description: Purchase and deploy 110 upgraded body cameras and TASER devices, as well as <br />5 Axon Air licenses for UAS program use, from the previously selected vendor Axon <br />TASER under city contract. <br />Notice: Purchases of goods or contracting for services over $5,000 without obtaining at least three <br />(3) quotes is a violation of City policy unless justified on one or more of the bases below. The City’s <br />formal bidding process will normally apply to purchases over $25,000. <br /> Attach Requisition Form for Signature Approval <br />JUSTIFICATION FOR AWARD OF SOLE SOURCE CONTRACT <br />Emergency PO request. Need for the service is of such an unusual and compelling urgency that the City of <br />San Leandro would be seriously injured unless it is permitted to limit the number of sources from which it <br />solicits bids or proposals. This justification is not met on the basis of a lack of planning. <br />Staff solicited competitive bids and was unable to obtain three quotes from responsive vendors – Attach sheet <br />with company names, contact names and phone numbers of vendors contacted <br />The service/product is only available from a single source and there is no acceptable substitute <br />The item is directly procured from the original manufacturer and that supplier is the only source for such item <br />Only one vendor can meet the necessary delivery date of _______________. <br />Only one (1) Contractor/Consultant/Vendor who can provide unique/highly specialized item/ service <br />Economy or efficiency supports award to existing contractor/consultant as a logical follow-on to work already <br />in progress under a competitively awarded contract <br />Cost to prepare for a competitive procurement exceeds the cost of the work or item <br />The item is an integral repair part or accessory compatible with existing equipment <br />The item or service is essential in maintaining research or operational continuity <br />The item/service is one with which staff members who will use the item/service have specialized training <br />and/or expertise and retraining would incur substantial cost in time and/or money <br />EXPLANATION: <br />SLPD purchased 80 body cameras through Axon after city council approval on 5/05/14. The <br />contract expires on 7/15/19. The department already uses this manufacturer and switching to <br />different equipment would create liability for the city by creating significant training issues. <br />REQUESTOR SIGNATURE <br />414