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File Number: 19-287 <br />building permit activity in the City was $62 million. Since 2013, valuation, number and complexity <br />of permits have increased significantly. Building permit construction valuation has remained at <br />$130 Million or higher over the past 5 years, and is expected to increase in Fiscal Years 2019-20 <br />and 2020-21, as the high level of entitled projects begin construction. Large projects that have <br />recently been submitted for building permits include the nonprofit Eden Housing, Inc.’s proposed <br />62 unit affordable rental housing development (Parrot Street Apartments) and Waste <br />Management’s Davis Street Transfer Station masterplan improvements. Maximus Developers is <br />expected to submit its building permit application in Summer 2019 for the recently entitled 687 <br />unit apartments. <br />Third party plan check consultants assist the City during times of high activity to meet deadlines <br />and enable the City to provide quality customer service. Under the City Council approved FY <br />2019-21 Two Year Budget, the City Council approved appropriations of an amount not to exceed <br />$400,000 for FY 2019-21 and $400,000 for FY 2020-21 for Third Party Plan Check consultants <br />(see “Fiscal Impacts and Budget Authority” below for more details). <br />Analysis <br />Building and Safety Services Division conducted a competitive Request for Proposal (RFP) <br />process for third party plan check firms over the last month. There were four firms that responded. <br />The RFP responses were evaluated based on the following criteria: qualifications, experience of <br />the firm, staffing and resources. Staff recommends the City contract with TRB+Associates (TRB) <br />and CSG Consultants, Inc. for independent consultant plan check services, inspection services, <br />CASp services and front counter staff. <br />The contracts would be for a two year period and include a provision for fixed fee plan check <br />review charged as a percentage of the City’s established plan check fees. Staff augmentation <br />would be paid based on the hourly rates established for the various positions. <br />TRB was established in 2006 and is headquartered in San Ramon. TRB was selected because <br />of the size of its engineering staff, its considerable experience with complex construction methods <br />and the quality of past work. The agreement with TRB is for a not-to-exceed amount of $200,000 <br />in FY 2019-20 and $200,000 in FY 2020-21. TRB also provided third party plan check for <br />Building and Safety Services Division over the last two years and performed very effectively. <br />CSG Consultants, Inc. was established in 1991 and is based in Foster City. It performs work only <br />for public agencies and provides plan check services and staffing (inspectors, plan checkers and <br />technicians) throughout the western United States. The Agreement with CSG Consultants, Inc. is <br />for a not-to-exceed amount of $200,000 in FY 2019-20 and $200,000 in FY 2020-21. <br />Staff recommends the City Council authorize the City Manager to enter into the two Agreements <br />for a combined not-to-exceed amount of $400,000 per year, effective July 1, 2019, in order for the <br />Building and Safety Services Division to continue providing plan check services in a timely <br />manner during this period of high development activity. <br />Legal Analysis <br />Page 2 City of San Leandro Printed on 6/12/2019 <br />44