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AP-0000: PROCEDURES FOR CAMERA RECORDING & USE Page 3 <br />6/1/17 <br /> <br />medium is within the City’s immediate custody or control. Video recordings and images <br />shall be treated as public records, subject to disclosure, and any and all exemptions from <br />disclosure, and redaction permitted by State or Federal law. <br /> <br />C. Administration <br /> <br />Administration of City cameras, including responsibility for technical configuration, <br />access protocols, and policy compliance of security cameras is set forth herein. The <br />Information Technology Division shall have administration over cameras connected to the <br />City’s VMS. The Engineering & Transportation Department shall have administration <br />over traffic cameras (unless connected to the City’s VMS). The Public Works Department <br />shall have administration over CCTV security cameras at City facilities (unless connected <br />to the City’s VMS). The IT Division shall maintain a master list of all camera inventory. <br /> <br />D. Access <br /> <br />Access to video recordings from cameras maintained by the Departments shall be limited <br />as set forth herein. Only those individuals within the Departments with immediate and <br />primary responsibility for operation of the cameras and the respective Department Head <br />shall have permission to access, view or retrieve video recordings or images. Individuals <br />within the Departments designated by the Department Head shall receive training <br />regarding the use of the cameras and related video footage and image capture functions <br />prior to accessing, viewing, or retrieving video footage or images. In addition to such <br />individuals, the Director of the Engineering & Transportation Department, and the <br />Director of the Public Works Department, in consultation with or with the assistance of the <br />Chief Technology Officer, may access and retrieve video footage and images from <br />cameras maintained by the Departments. No other person shall access, view or retrieve <br />video recordings from any Departments’ cameras without the prior written approval of the <br />City Manager. <br /> <br />The City Manager and the City Attorney shall have access to all monitoring and traffic <br />camera recordings. Should CCTV, monitoring cameras, or traffic cameras reveal activity <br />that presents potential civil liability to the City, or activity that violates criminal laws or <br />City ordinances, the City’s Codes, administrative regulations, or City policy, access to <br />the recording shall be granted to the City Manager, City Attorney, or the Police <br />Department for investigatory purposes, including retention as evidence. <br /> <br /> <br />E. Use <br /> <br />Video cameras operated and maintained by the Departments shall only be used for official <br />purposes and will be conducted in a legal and professional manner. Monitoring <br />individuals based on protected class or characteristics including but not limited to race, <br />gender, sexual orientation, disability or other protected classification is prohibited. <br />Recordings and images will not be routinely monitored and will only be checked in the <br />event the City has a need, or probable cause, or reasonable suspicion to review <br />431