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AP-0000: PROCEDURES FOR CAMERA RECORDING & USE Page 2 <br />6/1/17 <br /> <br />IV. POLICY <br /> <br />The function of monitoring cameras is to assist in protecting the safety and property of the <br />City. The function of traffic cameras is to observe traffic conditions on City streets. The <br />primary use of monitoring cameras will be to record videos and images for future <br />identification of individuals, objects, or animals for the investigation and analysis of civil <br />liability, criminal activity, or City policy violations. The primary use of traffic cameras is <br />to record videos and images for analysis of traffic conditions, incidents, and movements on <br />City streets and roads. Some cameras, it should be noted, may function as both traffic and <br />monitoring cameras in that they can serve both purposes. <br /> <br />The following classes of cameras and devices are exempt from this policy: <br /> <br />1. Public Safety Cameras; <br />2. Audio/Video Recording Equipment in the City Council Chambers and other City- <br />owned event rooms; <br />3. Cameras subject to separate policies, such as unmanned aerial systems, and sewer <br />inspection cameras; <br />4. Cameras on City issued communications devices (e.g., mobile phones, tablets), <br />which are subject to City equipment use policies; <br />5. Cameras on employee personal communications devices, which are subject to <br />personnel policies. <br /> <br />A. Application <br /> <br />This City camera recording & use policy (the “Policy”) shall apply to video and image <br />recordings from all cameras operated, controlled, or maintained by City Departments, <br />except the Police Department (collectively, the “Departments”). <br /> <br />B. Retention <br /> <br />Video recordings and images from cameras subject to this Policy shall be retained as <br />follows: a) fifteen (15) days from the date of recording, or b) the maximum time allowable <br />given the capacity of the recording system, if said time is less than fifteen (15) days. <br />Thereafter, video recordings and images shall be deleted, overwritten, or otherwise <br />discarded. <br /> <br />Video recordings and images may be retained by the City for longer than fifteen (15) days <br />if the footage is part of a civil or criminal investigation, is subject to a valid court or <br />administrative order, is subject to a litigation hold as determined by the City Attorney, or <br />upon direction by the City Manager. Video recordings and images may only be shared by <br />the City through a valid court or administrative order, or for a civil or criminal <br />investigation, but only upon a finding by the City Manager that no other City ordinances, <br />administrative procedures, resolutions, or policies will be violated. Video recordings and <br />images that are retained for longer than fifteen (15) days may be downloaded and removed <br />from their original location and retained in a different storage medium, as long as such <br />430