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City of San Leandro <br />Meeting Date: October 21, 2019 <br />Staff Report <br />Agenda Section:File Number:19-532 CONSENT CALENDAR <br />Agenda Number:8.G. <br />TO:City Council <br />FROM:Jeff Kay <br />City Manager <br />BY:Jeff Kay <br />City Manager <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for a City of San Leandro City Council Resolution to Approve Annual <br />Renewals for Fiscal Years 2019-2020 and 2020-2021 with Accela, Inc. for <br />Citizen Access and Platform Automation Systems for the Permitting System for <br />the Combined Amount of $173,211.74. <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council approve a resolution authorizing the City Manager to <br />approve payments to Accela, Inc. of $86,605.87 in Fiscal Year 2019-2020 and $86,605.87 plus <br />up to a 10% increase (or $8,660) in Fiscal Year 2020-2021 for renewal of the Permitting System, <br />which includes the Citizen Access and Platform Automation systems in use by the Community <br />Development and Engineering & Transportation Departments. <br />BACKGROUND <br />The City of San Leandro has maintained an annual subscription contract with Accela since 2013. <br />Analysis <br />The City of San Leandro subscribes to the Accela Civic Platform and Automation system, which <br />is hosted by Sirsidynix and delivered over the Internet. This Software-as-a-Service (SaaS) system <br />provides all of the core functions required by the Community Development and Engineering & <br />Transportation Departments to issue, track, and report on the City’s building and encroachment <br />permits. <br />The City is charged an annual subscription license fee that provides staff with access to the online <br />systems. In addition, the vendor provides software updates and technical support. This annual <br />renewal covers all the licenses needed by staff to fully use the software. <br />Previous City Council Actions <br />Page 1 City of San Leandro Printed on 10/16/2019 <br />371