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City of San Leandro <br />Meeting Date: November 4, 2019 <br />Resolution - Council <br />Agenda Section:File Number:19-554 CONSENT CALENDAR <br />Agenda Number: <br />TO:City Council <br />FROM:Jeff Kay <br />City Manager <br />BY:Keith Cooke <br />Engineering & Transportation Director <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:RESOLUTION of the City of San Leandro City Council to Award a $670,798 <br />Construction Contract to EIDIM Group for the Main Library and Marina <br />Community Center Audio Visual Equipment, Project Numbers 2016.0210 and <br />2016.0500; to Authorize the City Manager to Negotiate and Approve Individual <br />Change Orders Up to 5% or $33,540 of the Original Contract Amount; to <br />Authorize the City Manager to Negotiate and Approve Change Orders Up to a <br />Cumulative Value of 11.2% or $75,000 of the Original Contract Amount; and to <br />Appropriate $890,000 from the Public Education and Government Fund for the <br />Project. (Provides for the replacement of audio-visual equipment in the <br />Karp/Estudillo Rooms and Carnegie Lecture Hall in the Main Library, the Titan <br />Auditorium in the Marina Community Center and the Surlene Grant Community <br />Meeting Room in the South Offices) <br />WHEREAS, the City of San Leandro did, on October 3, 2019, publicly open, examine and <br />declare all sealed proposals or bids for doing the work described in the bid documents for the <br />subject project; and <br />WHEREAS, said proposals were submitted to the Engineering and Transportation <br />Director who has found that the proposal hereinafter mentioned is the lowest responsive bid by a <br />responsible bidder for doing said work of the Base Bid plus Bid Alternate No. 1; and <br />WHEREAS, the subject project is categorically exempt from the California Environmental <br />Quality Act; and <br />WHEREAS, change orders to clarify the work or respond to unusual existing conditions <br />are a normal aspect of public contracting and construction; and <br />WHEREAS, in order to expedite the delivery of public projects on schedule and on budget, <br />provide that subcontractors and workers are paid in a timely fashion, avoid as much as possible <br />costly delay claims, and insure that the City completes projects that are to the City’s highest <br />Page 1 City of San Leandro Printed on 10/30/2019 <br />113